Executive Assistant

Executive Assistant We are seeking a highly organized, proactive, and discreet Executive Assistant to support senior leadership for a long-standing client within a family office environment. This role requires exceptional judgment, attention to detail, and the ability to manage competingpriorities in a fast-paced, high-touch setting. The ideal candidate is service-oriented, adaptable, and thrives in a role that blends executive, personal, and operational support. Key Responsibilities Executive Support Manage complex calendars, scheduling across multiple time zones, and coordinate internal and external meetings Serve as a trusted gatekeeper, handling communications with professionalism and discretion Prepare meeting materials, agendas, and follow-ups; track action items to completion Handle sensitive and confidential information with the highest level of integrity Administrative & Operational Support Coordinate domestic and international travel, including detailed itineraries and logistics Process expenses, invoices, and reimbursements; liaise with accounting and finance teams as needed Assist with document preparation, filing, and record-keeping Support ad-hoc projects and special initiatives as requested Personal & Lifestyle Support (as needed) Assist with select personal matters such as appointments, events, and household-related coordination Interface with vendors, service providers, and external partners on behalf of the principal(s) Qualifications 5+ years of experience as an Executive Assistant, ideally within a family office, investment firm, private equity, or similar high-performance environment Exceptional organizational skills and ability to manage multiple priorities with minimal supervision Strong written and verbal communication skills High level of emotional intelligence, professionalism, and sound judgment Proficiency in Microsoft Office, Google Workspace, and scheduling tools Flexible mindset and willingness to adapt to evolving needs Legally Authorized to work in the United States Must provide professional references and pass an extensive background check Must be local to the Bay Area, or planning to relocate already - no relocation assistance is offered Access to a reliable vehicle and a valid driver's license Personal Attributes Proactive, resourceful, and solution-oriented Calm under pressure with a strong sense of ownership Detail-oriented with a commitment to excellence Trustworthy, discreet, and respectful of confidentiality Benefits Medical, dental, and vision insurance (100% of employee premiums covered, 50% dependent premium coverage for medical, dental, and vision) SIMPLE IRA with up to 3% employer match 120 hours paid vacation per year (carry over cap of 210 hours) 72 hours paid sick time per year 11 paid company holidays Plus more!