Administrative Support Associate

$33.54k - $54.46k

Winston-Salem State University

Administrative Support Associate

Please see Special Instructions for more details.
Our agency supports second-chance employment for individuals who were previously incarcerated, or justice-involved. We invite all potential applicants to apply for positions for Which they may be qualified.

Please Note:
* A criminal background check will be conducted on the candidate finalist prior to the offer of employment.
* If it is determined that no applicants meet the minimum competency, education, and experience requirements, then management may consider other applicants.
* Salary will be determined based on competencies, equity, budget, and market considerations.
* Resumes will not be accepted in lieu of completing an electronic application. The application must be completed in full detail (including work history) for your qualifications to be considered.
* Failure to complete the application completely may result in you not being considered for the vacant position.
* Your application for the position will not be completed until you receive an online confirmation number at the end of the process of applying for a position.
* If you have general questions about the application process, you may contact Human Resources at View email address on click.appcast.io . Individuals with disabilities requiring disability-related accommodation in the application and interview process, please call View phone number on click.appcast.io.

Position Details

Classification Information
Position Classification Title
Administrative Support Associate

FLSA
Non-Exempt

Position Class
10421

Position Overview
Join the Ramily!
Join the Ramily! Winston-Salem State University (WSSU) is a distinguished institution that combines academic excellence, community engagement, and a commitment to fostering student success. We are proud to be North Carolina's only university to earn the distinguished designation of Opportunity College by the Carnegie Classifications of Higher Education and the American Council on Education (ACE). WSSU is dedicated to preparing students for leadership roles through rigorous programs in health sciences, business, education, and the humanities. Known for its supportive environment, the university fosters a close-knit community that nurtures both professional and academic excellence. Situated in Winston-Salem, North Carolina-known as the City of Arts and Innovation, WSSU provides students with opportunities to engage in a dynamic mix of professional, social, and cultural experiences. Winston-Salem is home to thriving arts, healthcare, and technology sectors, offering both students and faculty unique collaboration opportunities and professional development pathways. With its beautiful campus, strong sense of community, and dedication to fostering personal and professional growth, Winston-Salem State University is an ideal place to teach, work, and learn. Find information about our current benefits and retirement options, our holiday schedule, and other discounts and perks at the links below: UNC System Employee Benefits Central UNC System Retirement Benefits WSSU Holiday Schedule WSSU Discounts and Perks

Position Summary

Winston-Salem State University is seeking an Administrative Support Associate to support the Department of Mathematics and the Department of Liberal Studies. The Department of Mathematics is a dynamic group of students, faculty, and staff dedicated to learning, teaching, and advancing mathematics. The Department believes strongly in the individual worth of every student, thus the first priority of the faculty is to deliver high quality instruction to the students, in every course, every day in a student centered environment. The primary function of the Department of Liberal Studies is to provide students with a solid multidisciplinary preparation in the Humanities, Natural Sciences, Social Sciences, and the Arts, subsequently allowing them to pursue careers in education, business, government, and other such fields.

Responsibilities of the Administrative Support Associate include:

Serve as the primary point of contact for the Department of Mathematics and the Department of Liberal Studies
Respond to inquiries and provide guidance regarding departmental and university procedures via phone call and in-person
Compose letters, memos, newsletters, event flyers, reports, and other professional correspondence
Respond to inquiries from prospective students and provide current program information.
Provide administrative support to the department (faculty, students, staff, and visitors).
Maintain the chairs' calendars, schedule appointments, and locate and assemble information for various reports and meetings.
Coordinate logistics for departmental meetings, student engagement activities, and other activities as needed.
Handle incoming and outgoing mail and packages, order office supplies, and run departmental errands as needed.
Assist with faculty onboarding and support departmental hiring processes
Assist with the department's online presence, including social media and website updates.
Assist with the preparation of course schedules.
Provide academic advising support to undergraduate students to assist with registration, which includes communicating with and referring students to various university offices (e.g., registrar, tutoring, etc.).
Assist with transitioning current and prospective students into the academic departments
Collaborate with faculty on student recruitment and retention efforts
Maintain accurate student and faculty records.
Ensure compliance with university record retention policies.
Assist with documentation for assessment, accreditation, annual evaluations, and other university reporting requirements.
Process departmental purchasing, procurement, and vendor payments.
Manage departmental P-Card transactions and reconciliations.
Monitor departmental budgets and reconcile Banner financial reports.
Process travel authorizations and reimbursements.
Coordinate contracts, service agreements, and equipment purchases while ensuring compliance with university policies.

Primary Function of Organizational Unit
The Department of Mathematics is a dynamic group of students, faculty, and staff dedicated to learning, teaching, and advancing mathematics. The Department believes strongly in the individual worth of every student, thus the first priority of the faculty is to deliver high quality instruction to the students, in every course, every day in a student centered environment. The faculty is also a diverse group of respected and active scholars in the field.

The primary function of the Department of Liberal Studies is to provide students with a solid multidisciplinary preparation in the Humanities, Natural Sciences, Social Sciences, and the Arts, subsequently allowing them to pursue careers in education, business, government, and other such fields. The goal of Liberal Studies is to train students to communicate effectively, both orally and in writing, to develop skills in critical thinking and problem solving, and to instill critical thinking with ethical thought.

Position Information
Position Number
110203

Competency Level
Journey

Working Position Title
Administrative Support Associate

Building and Room No.
Carolina Hall, Room 148

Work Hours: From [time] to [time] on [days] of [week]
8:30am-5:30pm

Hours per week
40

Months per year
12

Appointment Type
Permanent Full-Time

If Time Limited.
No

Appointment Length.
12

DHR Assigned Fields
FTE
1

Requirements and Preferences
Position required to work during periods of adverse weather or other emergencies
Not Mandatory

Position required to work On-Call/Emergency Callback
No

Minimum Experience/Education
High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Preferred Years Experience, Skills, Training, Education

Two years experience in administrative or office management environment, preferably in higher education
Degree or coursework in a relevant field - Mathematics, Humanities, Natural Sciences, Social Sciences, or the Arts
Proficiency with Microsoft Office 365 applications
Experience using enterprise resource planning (ERP) systems such as Ellucian Banner
Strong organizational, communication, customer service, problem-solving, and time management skills
Ability to manage multiple priorities and maintain confidentiality

Required License or Certification

Valid US Driver's License
No

Commercial Driver's License Required
No

Physical Required
No

List any other medical/drug tests required

Posting Details

Posting Details
Posting Number
SPA01051P

Internal Posting Only
No

Time Limited Position
No

Appointment Length

State Salary Range
$33,540 - $54,455

Internal Salary Range
$33,540 - $43,636

Open Date
07/31/2026

Close Date
08/20/2026

Open Until Filled
No

Special Instructions Summary
Our agency supports second-chance employment for individuals who were previously incarcerated, or justice-involved. We invite all potential applicants to apply for positions for Which they may be qualified.

Key Responsibilities and Related Competencies

Key Responsibilities and Related Competencies
Competency
Communication - Verbal