Administrative Coordinator

Administrative Coordinator – Winston‑Salem, NC The Administrative Coordinator role will provide key administrative support to the Employee Relations & Employment Law department and the Rewards team members. The role requires expertise in all administrative functions, proficiency with departmental office technology, and the ability to maintain knowledge of various programs and projects specific to the Employee Relations & Employment Law team. Strong prioritization and organizational skills, a heightened sensitivity to deadlines, and a high degree of professionalism and confidentiality are essential. The position requires the ability to function as an individual contributor in a team environment, effectively manage competing priorities, and work proactively and independently with initiative and anticipation of the needs of professionals. Key Responsibilities Pro‑active management of complex calendars, including arranging and rearranging appointments as needed for internal and external stakeholders. Support the planning and coordination of domestic and international travel logistics; including airlines, hotels, and transportation – and take initiative to collect travel receipts and submit expense reimbursement requests promptly. Handle incoming and outgoing phone and electronic communications while exercising and maintaining the highest level of confidentiality. Organize, prioritize, and execute administrative tasks and projects as requested by the VP Employee Relations & Employment Law and VP of Rewards. Work closely and collaboratively with the other HR Administrative Coordinators and Rewards Team in support of special assignments, including ongoing responsibility to execute the administration of severance agreements. Manage multiple assignments with a strong focus on organization and prioritization. Answer inquiries and direct to appropriate parties for prompt and efficient resolution. Maintain documents and records in accordance with administrative and record retention policies. Work on special projects and assignments as requested. Attend and participate in meetings and events as required. Required Qualifications High School diploma required; Associate's or Bachelor’s degree preferred. 5+ years of administrative experience supporting multiple leaders, including senior executives. Advanced proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Teams. Experience managing complex calendars, meetings, travel arrangements, and executive priorities. Ability to anticipate needs, manage competing priorities, and adapt in a fast‑paced environment. Experience coordinating international travel, events, and SharePoint administration preferred. Flexibility to support business needs outside standard business hours when required. Strong organizational, communication, interpersonal, and problem‑solving skills. Ability to work independently while building effective relationships across all levels of the organization. Ability to quickly learn new systems and troubleshoot basic technology issues. Superior prioritization, organization, proofreading, and office administration skills. Benefits Overview 401(k) plan that offers opportunity to save on pre‑ and post‑tax basis up to 50 percent of eligible compensation. Company matches 100 percent of employee pre‑tax/Roth (401k) contributions up to six percent. Company contributes an additional three percent to 401(k) whether employee participates or not. Comprehensive health‑, dental‑, vision‑, and prescription‑drug benefits. Health Savings Account start‑up contribution for employees who elect the high deductible health plan. Flexible spending accounts for health care and dependent care allowing pre‑tax dollars for qualified expenses. Employee assistance program offering 8 free counselling sessions, per issue, each calendar year for employees and their dependents. Company‑paid life insurance of 1× annual base pay (minimum $50,000). Company‑paid accidental death or dismemberment insurance of 2× annual base pay (minimum $50,000). Voluntary insurances offered at group rates: employee and dependent life insurance, AD&D insurance, critical illness, accident coverage, disability buy‑up, and auto & home insurance. Tuition reimbursement and student loan support. Dependent scholarship programs. Free confidential personal financial counselling service. On‑site health centers and 24/7 fitness centers at certain company locations. A charitable giving matching grant program that enables employees to double their donations to qualifying charities. Health‑care concierge service. Volunteer service opportunities. Extensive training opportunities. Company vehicle for eligible employees. Mobile phone allowance for eligible employees. Paid leave: Sick and personal time; vacation (15 days for most employees, 25 days for senior directors and officers); holidays; paid parental leave; funeral leave; short‑term and long‑term disability; jury duty; military; released time for children’s education; community outreach; and other state‑ or local‑law‑required paid leave. Reynolds American Inc. and its affiliated companies is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other status protected by law. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact View email address on click.appcast.io. #J-18808-Ljbffr