Part-time House Manager & Family Assistant

Part-time House Manager & Family AssistantEmployment Type: Part-time (15-20 hours/week)Proposed Start Date: ASAPCompensation: $28 - $32/hour, based on experienceProposed Schedule: Weekday hours between 8:30 and 4:30 PM. Days and exact timing of shifts are flexible. Monday is preferred as an anchor day.Requirements:Maintain a smoke-free environmentValid drivers license and reliable transportation (mileage reimbursement will be provided)Candidates are required to be up to date on recommended vaccinations in accordance with American Academy of Pediatrics guidelines for childhood vaccinations and Centers for Disease Control and Prevention guidelines for adult vaccinations (including annual influenza and COVID-19), subject to applicable legal accommodations.Ability to work independently, with a proactive and self-sufficient approachStrong organizational and multitasking skillsExperience working with and around childrenAbility to navigate two flights of stairs multiple times per day and lift up to 40 lbs. for limited periods of timeAbout Our FamilyWe are a busy, professional family of five, balancing demanding careers with the joy and chaos of raising three kids. Our children bring plenty of energy and excitement to our home. With both parents in the medical field and varying levels of flexibility in their schedules, our household requires careful coordination to keep everything running smoothly.Our goal in bringing on a house manager is to create space in our lives to focus on quality family time and the growing interests of our children, while reducing the constant mental load of home management. We are looking for a long-term, trusted presence that can evolve with our family. Longevity and consistency are important to us.We value structure, cleanliness, and order, but also understand the importance of having flexibility and time for each other. Our ideal candidate would help us maintain that balance: ensuring the home runs smoothly while allowing us to spend more time connecting as a family and focusing on our work.Who You Are / What We're Looking ForWe are seeking a long-term partner to help manage the many moving parts of our household. You are highly organized, detail-oriented, and proactive, with a natural ability to anticipate needs and solve problems independently. You take pride in maintaining a clean and well-organized home, but you also understand the ebb and flow of family life, knowing when to step in and when to give space.You should be comfortable with children and flexible enough to step in when needed—whether it's on days when school is closed or when a child is home sick. We are looking for someone who can quickly learn the rhythms of our home, anticipate our needs, and alleviate our mental load by managing tasks before they become overwhelming.You will work independently but also collaborate with the parents and other household employees, such as our summer nanny. Above all, you value mutual respect and open communication. You are confident in navigating difficult conversations and have the maturity to approach us when challenges arise.You are someone who thrives in a structured environment, has a strong attention to detail, and takes satisfaction in making sure everything runs smoothly. If you are someone who enjoys working with a family that values trust, efficiency, and long-term relationships, we would love to hear from you.Key ResponsibilitiesHousehold Management & OrganizationCreate and maintain household organization systems (e.g. closets, storage, pantry, toys) that are easy and predictable for kids and parents to sustainReset and tidy rooms daily: maintain overall neatness, load/unload dishwasher, wipe surfaces, vacuum high traffic areas, and ensure hope is prepped for bi-weekly cleaning servicesConduct seasonal/holiday decor swaps (and clothing if time allows)Prepare and coordinate donation drop offs and pick upsInventory Management & ErrandsTrack and manage household inventory (pantry, fridge, toiletries, and all household supplies) and add needed items to shared Skylight Calendar listsRun errands, including making returns and gift shopping, approximately once a month/as neededMeal Planning & PreparationShop for groceries and meal-related items to fulfill ingredients needed for provided weekly dinner recipesPrepare ingredients in advance for family dinners (e.g. cleaning and chopping vegetables, thawing/browning meat)Process produce (wash and cut) and restock shelf-stable items for kids' lunches and snacksFollow dietary needs (youngest child has peanut, pistachio, and cashew allergy) and family preferences for balanced meals and organic fruits/vegetables when availableClean kitchen post-prep and manage kitchen tidinessLaundry & Linen CareWash, dry, fold, and organize family laundry in accordance with family's preference to sort into separate loads for different types of clothing (e.g. work clothes, workout clothes, kids' clothes, etc.)Stain treat, iron, steam, and prepare outfits as neededHandle special care for delicates such as cashmere, wool, and undergarmentsManage linens: wash and rotate bedding weekly, refresh towels as needed, restock essentialsKeep laundry areas tidy and well-stocked with suppliesVendor & Property OversightSupervise and be an on-site presence for service providers and vendors (e.g., handymen, cleaners, landscapers)Research and coordinate repairs, maintenance, and quotes as neededDeep Cleaning & Special ProjectsRegularly deep clean the fridge, removing all items and wiping surfacesMaintain and refresh the open-concept kitchen and entryways, including managing organization of kids' backpack storage areaOrganize special projects: sports gear rotation (deep cleaning/disinfecting and storage with changing seasons)Family, Child, & Administrative SupportCheck and become familiar with family calendars regularly, maintaining proactive insight into family's weekly rhythms and navigating any shifts as neededProvide backup childcare as neededSupport preparing and packing/unpacking for travel, ensuring all snacks, activities, and other necessities are planned forHow to ApplyIf interested, please submit the following:A brief letter explaining why you would be a great fit for this positionYour updated resumeAt least 3 professional references with contact informationNote that this role requires a background check.When you apply with Sage Haus, you'll also be added to our candidate community email list so we can share hiring updates, resources, and opportunities. 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