Associate Accounts Payable / Receivable Analyst

Job Description

Job Description

Where Purpose Meets Progress

At the Minneapolis Heart Institute Foundation (MHIF), your work provides the financial insights that fuel innovation in research, patient-centered care, and education. In the Associate AP/AR Analyst role, you’ll do more than analyze numbers—you’ll deliver strategic guidance, support informed decision-making, and help drive a mission that advances knowledge, transforms care, and saves lives.

Job Summary

Reporting to the Controller, this position supports the Minneapolis Heart Institute Foundation (MHIF) Finance Team by performing key accounting and revenue and accounts payable functions including accounts payable, accounts receivable, billing, cash receipts, weekly check runs, reconciliations, and month-end close support. The role also serves as a key contact for billing and payment-related inquiries and works collaboratively across departments to maintain accurate financial records and support efficient financial operations.

Essential Functions :

• Accounts Payable: Process vendor invoices (using Ramp), verify accuracy, obtain proper approvals, and prepare payments.
• Weekly Check Run: Coordinate and complete weekly check runs (using Ramp); ensure all payments are properly documented and recorded.
• Accounts Receivable and Billing: Generate and send customer invoices, record payments, and follow up on outstanding balances. Collaborate with department staff to generate invoices for multiple revenue streams, including pledges, grants, and program revenue.
• Specialized Revenue Processing: Manage specialized billing processes for Clindex and Medinbox. Apply cash receipts to maintain accurate accounts receivable balances and record revenue processed through the bank transaction.
• Cash Receipts and Customer Support: Coordinate with development staff by providing banking deposit information for proper coding. Provide necessary documentation, such as W-9s and banking information, to customers upon request, and serve as the primary point of contact for billing and payment-related inquiries.
• Close Support: Support month-end close reporting and related processes.
• Collections and Financial Support: Monitor outstanding payments and partner with program directors and development staff to facilitate collections for accounts outstanding over a specified timeframe. Provide general accounting and administrative support to the finance team, including maintaining accurate records and assisting with audits or reporting.
• Work collaboratively: Work with all employees as part of a positive, supportive culture.
• Continuous improvement: Contribute to special projects and other departmental initiatives.

Relationships

This position reports to the Controller who reports to the Chief Financial Officer.

Core Values in Action

At MHIF, our values aren’t just words – they guide how we lead and work together:

• Integrity: Do the right thing, even when it’s hard. Operate ethically and transparently.
• Innovation: Ask bold questions. Be proactive and curious in improving how we work.
• Collaboration: Support one another, build trust, and celebrate success as one team.
• Excellence: Own your work. Be accountable. Bring urgency and resilience to solving problems.

What Sets You Apart

• Two-year degree in business or accounting or related experience.
• Minimum two years of professional experience in accounting, billing, cash receipts, accounts payable, and accounts receivable.
• Experience with accounting software, Ramp software and Great Plains.
• Proficient in Microsoft Office Excel and Word.
• Strong interpersonal and communication skills, with the ability to serve as a primary point person for customers and internal staff.
• Must have the ability to work with others as a team in support of a positive work culture.

Physical Demands & Work Environment :

Able to work at a computer for extended periods of time.

Open to a flexible work arrangement.

This job description represents the major functions of the position but is not intended to be all-inclusive.

Total Rewards

In addition to meaningful, mission-driven work, MHIF offers:

• Competitive salary: $60,000-$65,000
• Comprehensive benefits including: Medical, dental, and vision insurance
• Life, short- and long-term disability
• Employer HSA contribution
• 401(k) with employer match and contribution
• Generous PTO, paid holidays, and parental leave
• Tuition reimbursement and paid volunteer time

Why Join MHIF?

“Small team. Global impact.”

Here, your work has purpose. Your voice is heard. Your career can grow. We are driven by discovery and grounded in compassion—and we’re looking for someone who brings both heart and expertise to the table.

Ready to do work that matters?