Administrative Associate I

Job Title

Commencement Office Coordinator

Responsibilities

Administrative & Front Office Operations

Oversees and coordinates administrative operations for the Commencement Office, including managing front desk and lobby activities, greeting and assisting guests, answering phones, responding to general inquiries, maintaining departmental records and inventory, and providing general administrative support to the Director and office.

Financial, Procurement & Contract Administration

Coordinates departmental financial and procurement activities, including processing invoices and payments, creating purchase orders for departmental expenses, processing revenue checks, and assisting with monitoring departmental budget accounts. Prepares and processes Request for Payment contracts and other applicable payment documentation for temporary employees, individual contractors, extra compensation, faculty extra compensation, overtime outside-position assignments, Commencement Crew members, and similar appointments.

Event Coordination & Commencement Operations

Provides coordination and operational support for Commencement Office programs and events, including commencement ceremonies, President's Honors Assembly, diploma processing, cap and gown activities, and other university events. Assists with securing on- and off-campus event spaces, coordinating catering, supporting event logistics, and providing significant on-site event support.

Executive & Departmental Support

Supports the Director with daily departmental operations, including travel arrangements, preparation and processing of the President's Quarterly Reports, scheduling and coordination needs, and other administrative activities necessary to support departmental operations and priorities.

Other Duties as Assigned

Performs other related duties as assigned in support of the Commencement Office and university operations.

Qualifications

Bachelor's Degree and two years of administrative office experience. Relevant experience may substitute for the required education. Applicants must be authorized to work in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.

About Us

The University of Memphis is a leading, student-centered, urban public R1 research institution. Located in Memphis, Tennessee, on 1,160 acres. The University serves a population of nearly 20,000 students and 2,500 employees, including more than 1,000 full-time faculty members. The University offers bachelor's degrees in more than 230 areas of study, master's degrees in more than 50 subjects and doctoral degrees in 26 disciplines; supported an institutional record of more than $100 million in research awards for FY24; and has an operating budget of close to $500 million.

Job Info

Job Identification 693

Job Category General Administration

Posting Date 08/24/2026, 02:56 PM

Apply Before 09/01/2026, 04:59 AM

Degree Level Bachelor's Degree

Job Schedule Full time

Locations 38152 (On-site)

Campus Location Main Campus (Memphis, TN)

Hiring Range $40,000 - $45,000 per year

Work Schedule Monday - Friday; 8:00am - 4:30pm

Job Posting Category Staff