Payroll & Administrative Specialist

Job Description

Job Description

Payroll & Administrative Specialist

Location: Clackamas, Oregon

Keep Our Projects Moving – One Invoice at a Time

At Liberty Electric , we power major public works and infrastructure projects across the Pacific Northwest. Behind every great project is a strong financial foundation-and that's where you come in.

We're looking for a reliable, detail-obsessed Payroll & Administrative Specialist to join our accounting team. In this role, you'll own union craft payroll from timesheet to check, manage certified payroll compliance on prevailing wage projects, and keep the administrative gears turning - all while supporting a fast-moving team that doesn't slow down for errors.

What You'll Do

Reporting to the VP – Finance, you'll be the backbone of our payroll operations and a key support resource across the office:

Payroll Processing & Compliance

• Process weekly union craft payroll accurately and on time, including multi-rate, multi-project, and shift differential scenarios.
• Apply correct prevailing wage rates by project, classification, and jurisdiction in compliance with federal and state requirements.
• Prepare and submit certified payroll reports (LCPtracker, paper, or agency portal) for public works projects.
• Calculate and remit union fringe benefit contributions - health, pension, vacation, and training - to the appropriate trust funds on schedule.
• Maintain employee payroll records, new hire documentation, and I-9/E-Verify compliance.
• Coordinate with field supervisors and operations to resolve timecard discrepancies before payroll closes.

Administrative Support

• Manage onboarding paperwork for new hires: union cards, tax withholding, direct deposit, and benefit enrollment.
• Support the accounting and HR functions with filing, correspondence, and document management.
• Assist with office administrative tasks including mailings, supply coordination, and scheduling support as needed.
• Perform regular quality checks on your own work - accuracy is non-negotiable in this role.

What We're Looking For

Education/Experience:

• High school diploma or equivalent required; associate degree in accounting or business a plus.
• Prior payroll experience required; construction or union payroll experience strongly preferred.
• Familiarity with prevailing wage, certified payroll reporting, and union trust fund remittance preferred.

Skills & Qualities:

• Meticulous attention to detail - payroll errors have real consequences and you take that seriously.
• Strong organizational skills and ability to manage hard weekly deadlines without supervision.
• Proficiency in Microsoft Excel, Outlook, and payroll or accounting software.
• Solid communication skills for working with field supervisors, union halls, and benefit administrators.
• Discretion with confidential employee information.
• Self-starter who takes ownership and follows through.

 

About Liberty Electric

Liberty Electric is a union electrical subcontractor serving the Pacific Northwest with a commitment to quality, safety, and teamwork. We believe in building not only great projects-but great people.

 

Apply today to join Liberty Electric as an Administrative Assistant / Payroll Specialist and help keep our projects and partnerships running strong.

 

Liberty Electric is an equal opportunity employer. We are a drug and alcohol-free workplace. All new hires and employees are subject to drug testing in accordance with company policy.