Office Administrator

The Office Administrator will support a large corporate office in Baltimore, MD as the primary administrative point of contact. This person should have experience supporting a similarly large, corporate environment and should intend on administration being their career, as this is a long-term opportunity, and this line of business offers room for growth. As a Workplace Office Administrator, you hold a central position in guaranteeing the smooth operation of our offices, encompassing both on-site and remote support. This versatile role entails delivering extensive administrative support to personnel at every level, thereby enhancing the overall efficiency and professionalism of our work environment. Must Haves: Invoicing experience – tracking PO’s, submitting invoices for project vendors, etc. 3+ years of experience in an office administrator/office manager/etc. role (Supporting an office, not an individual) – must be a corporate setting (at least 30 people) Experience with facilities management (i.e. ordering office supplies, inventory, facilities management coordination, etc.) Maintaining office common spaces/kitchen area Polished and professional Warm/Welcoming personality Tech savvy Strong MS Office Skills – Word (i.e. using template formatting function), Excel (i.e. creating a spreadsheet from scratch) Multi-line phone system experience MS Teams/Zoom/Slack or similar video conferencing or communication tools Day to Day: Supplies and inventory management, for example ordering supplies and snacks and organizing them in the office appropriately Support for AP processes (AP processing not included, but you will prepare the data collection/entry, review and send for processing, tracking for payment/issues, handling all indirect expenses and invoice submittals to accounting team) Preparing the office, catering, conference rooms etc. for visits from Executives Provides administrative support to all levels of staff in the office including support of team/project/client meetings, communication, and coordination of activities in an office or project site Responsible for general office upkeep and liaison with building management for maintenance requests, issues (i.e., AC/heat service,) and security access cards. Responsible for visitor management such as answering incoming calls and welcomes office guests and ensures front office sign-in sheets, including International Travel forms, and Office Safety Guidelines are up to date. Coordination of shipping/deliveries such as incoming and outgoing U.S. and overnight mail, distributes incoming mail/packages i.e., FedEx/UPS/Amazon/Staples. Provides assistance for new hire onboarding, completion of I-9’s, etc. Demonstrated competence using Microsoft Office applications is required with emphasis on creating Excel spreadsheets, formatting Word documents and developing PowerPoint presentations. #J-18808-Ljbffr Insight Global