Senior Administrative Coordinator

Senior Administrative Coordinator

HDR is seeking a dynamic new member for our top-notch team of administrative professionals in the Charlotte, NC office. We partner with our engineering professionals to make great things possible. Because we support all engineering disciplines at HDR, our work is varied, challenging, and rewarding. We are passionate about what we do and take personal responsibility to see things through. If you have advanced word processing skills and are hands-on team player, capable of successfully multi-tasking in a fast-paced environment under tight deadlines, we look forward to meeting you.

Key Responsibilities:

• Format, edit, and compile complex project related documents such as construction specifications, technical reports, and memos
• Coordinate production, distribution, and tracking of design and construction documents including plans and specifications, contractor submittals, meeting notes, and correspondence
• Type, revise and combine materials such as correspondence, reports, spreadsheets, meeting minutes, scientific or technical material, numerical data, and tabular information from rough draft, corrected copy or previous versions
• Ensure deliverables are clear, concise, well organized, and accurate
• Ensure compliance with corporate branding and template standards as well as client standards and expectations
• Monitor, track, and file large amounts of project documentation in accordance with project filing structure and corporate policies
• Provide general office support including assistance with reception coverage, greeting employees and visitors, answering and directing phone calls, and miscellaneous task/projects as requested
• Work under minimal supervision and meet compressed deadlines
• Maintain a professional approach and commitment to being an engaged team member and an active participant of our employee-owned culture

Preferred Qualifications:

• Bachelors Degree in related field
• 6 - 10 years related experience
• Prior experience in construction or A/E industry
• Advanced Outlook, MS Word, and Excel skills
• Proficiency with PDF creation software desired (Bluebeam or Adobe Acrobat)
• Proficiency with Adobe Creative Suite software desired
• Experience with VisiSpecs, SpecsIntact or similar software preferred
• Committed to excellence in professionalism and customer service
• Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills
• Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
• Self-motivated, well-organized and detail-oriented
• Ability to handle confidential information
• Familiarity with vibe coding macros
• Local candidates preferred

Required Qualifications:

• Associate degree in a closely related field or combination of education and relevant experience
• A minimum of 3 years related experience
• Proficiency in Microsoft Word and Excel
• An attitude and commitment to being an active participant of our employee-owned culture is a must

At HDR, we are committed to the principles of employment equity. We are an Affirmative Action and Equal Opportunity Employer. We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.