Senior Office Administrator 3660440

Job Description

Job Description

Be Part Of A High-Performing Team

Join an established, privately held technology consulting organization that has supported medium to enterprise-level clients for more than 25 years. The company specializes in IT infrastructure, managed services, data center support, and project-based consulting, with a strong emphasis on unbiased client service, technical expertise, teamwork, and long-term relationships. The organization maintains a relatively small, experienced team where operational reliability, professionalism, and individual accountability are important to the business.

What's In Store For You

This is a full-time, onsite opportunity designed for an experienced administrative and operations professional seeking long-term career growth. The position is intended to develop into an Office Operations Manager role as the individual gains familiarity with the company's business, financial, HR, and administrative processes.

The schedule is Monday through Friday, generally 8:00 AM–5:00 PM, with some flexibility based on commuting considerations.

The organization emphasizes long-term employment and offers benefits to eligible full-time employees, including health, dental, life and disability insurance, a 401(k), and paid time off.

How You Will Make An Impact

• Support the day-to-day administrative and operational needs of a professional services office while developing toward broader office management responsibility.
• Assist with employee timesheet processing, payroll administration, and related documentation.
• Coordinate employee benefits setup and renewals and assist employees with routine benefits-related questions.
• Support onboarding, employee administration, and other fundamental HR processes.
• Perform basic accounts payable and accounts receivable activities, invoicing, and purchasing-related administration.
• Assist with month-end and year-end financial close activities and maintain accurate supporting documentation.
• Work closely with company leadership, account managers, and other stakeholders on contracts, proposals, client account setup, purchase orders, and project funding.
• Communicate professionally with customers and vendors regarding purchasing, billing, invoicing, and administrative matters.
• Maintain organized business, financial, employee, and operational records while appropriately handling confidential information.
• Support commercial insurance, employee benefits, payroll, and other recurring business administration processes.
• Contribute to special projects and take on progressively broader office operations responsibilities as knowledge of the business grows.

Are You an Experienced Office Operations Professional Ready to Make an Impact?

• Bring demonstrated administrative or office operations experience within a professional business environment, ideally at a mid-to-senior level.
• Have a track record of stable employment and meaningful tenure in prior positions.
• Possess working knowledge of accounting and general financial administration.
• Have hands-on exposure to payroll, invoicing, accounts payable, accounts receivable, and financial recordkeeping .
• Understand employee benefits administration, including areas such as 401(k) plans and health insurance.
• Bring basic HR knowledge with experience supporting onboarding or employee administration.
• Have familiarity with commercial insurance and general business operations.
• Be proficient with Microsoft Outlook, Word, and Excel .
• Experience using QuickBooks is highly desirable.
• Demonstrate exceptional attention to detail, organization, follow-through, and discretion.
• Communicate professionally and confidently by phone, email, and in person with employees, customers, vendors, and company leadership.
• Be comfortable working in a role where responsibilities span administration, accounting support, HR support, customer interaction, and business operations.
• Bring a dependable, ethical, disciplined, and professional approach to work.

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