Administrative Associate Sr

Position Overview Accessible Teaching, Learning, and Assessments Systems (ATLAS), a research center at the University of Kansas, is seeking an Administrative Associate Senior to oversee the daily activities of the ATLAS office located on KU’s Lawrence campus, ensuring a positive, efficient, and well‑organized environment for staff and visitors. The role provides executive-level administrative support to five associate directors and plays a key role in coordinating office operations, financial transactions, procurement activities, and center‑wide procedures. The Administrative Associate Senior will maintain departmental systems and databases, monitor communications, support meeting and travel coordination, and serve as the first point of contact for facilities and technology‑related needs. The successful candidate demonstrates strong independent judgment, the ability to prioritize multiple complex tasks, and a proactive approach to improving operational processes and supporting special projects across the center. KU is not able to provide immigration sponsorship for this position. Responsibilities Manage on‑site office operations and coordinate day‑to‑day activities; use independent judgment to determine tasks that require immediate attention. Perform a wide variety of highly responsible, complex and confidential duties to support the administration of ATLAS. Receive and respond to calls and communications with tact and diplomacy; research and respond to requests for sensitive information and assistance. Monitor departmental email accounts, sorting messages and routing them to the appropriate teams and/or responding to inquiries. Maintain a variety of databases used for tracking operational, financial and statistical information; generate reports as needed. Participate in special projects as assigned; collect and compile a variety of administrative and/or technical information; prepare reports of findings. Develop, revise and maintain operating and administrative procedures; develop forms and reports for departmental use. Order, maintain and reconcile office supply purchases; maintain office equipment and materials. Develop, maintain and archive a variety of departmental files and records; maintain manuals and update resource materials. Evaluate, develop, implement and maintain systems and procedures to support the efficient operation of the assigned area including recommendations for procedural changes affecting staff. Coordinate and make travel arrangements for key staff; maintain appointment schedules and calendars; organize and arrange meetings, conferences, etc. Prepare and submit travel expense and p‑card requests. Review and submit vendor invoices. Prepare and analyze documents, presentations, and spreadsheets. Technical Support Serve as a liaison to AAI desktop support staff and provide first‑tier technical support to center staff. Other Duties Other duties as assigned. Required Qualifications High school diploma or GED equivalency and four (4) years of relevant office experience OR four (4) years of post‑secondary education. Two (2) years’ experience as a Site Coordinator or similar role. One (1) year experience maintaining databases/spreadsheets and generating operational, financial, or statistical reports. Two (2) years’ experience supporting executive staff including Outlook calendar management, travel arrangements, and purchase card reconciliation. Excellent organization and communication skills as demonstrated through prior work experience. Demonstrated leadership, initiative, and follow‑up skills as evidence in application materials. Two (2) years experience with Microsoft Office Suite, SharePoint, and web conferencing tools. Strong written and interpersonal communication skills, as evidenced in application materials and work history. Preferred Qualifications Bachelor’s degree plus two (2) years of relevant full‑time work experience. Two (2) years of experience successfully prioritizing multiple, detail‑oriented, and sensitive, projects under tight deadlines. Work experience that required the ability to successfully complete projects, independently and with minimal supervision, as evidenced in application materials. Work experience that required the ability to effectively collaborate with internal teams, cross‑functional teams, and external partners as evidenced in application materials. Flexibility and willingness to adapt and respond to changes in work priorities and processes, as evidenced from prior work experience. Excellent attention to detail in written work as evidenced by application materials. Experience with software commonly used at KU such as OAC, BrassRing, Concur, Egencia. Two (2) years previous supervisory experience as demonstrated in application materials. Additional Candidate Instructions The University of Kansas online application. A cover letter that describes how you meet the required and preferred qualifications. A resume or CV. Contact information for three (3) professional references. Incomplete applications will not be considered. Review of applications will begin Friday, June 26th and continue until a qualified pool of applicants is identified. Contact Information to Applicants ATLAS HR View email address on click.appcast.io Benefits 176 hours of paid vacation per year 96 hours of sick leave per year 10 paid holidays Medical and dental insurance Retirement program Life and disability insurance Educational and professional development opportunities Advertised Salary Range Minimum $55,000, commensurate with experience. Application Review Begins Friday, June 26, 2026. Anticipated Start Date Monday, July 27, 2026. #J-18808-Ljbffr