HR Onboarding Coordinator

A bit about us:

We're working with an established organization looking to add an HR Onboarding Coordinator to support its Talent Acquisition and Human Resources team. This is a hands-on role with ownership across the new-hire process, orientation, pre-employment requirements, employee documentation and HR systems.

This is a great opportunity for someone who enjoys being the person who keeps the onboarding process moving, is comfortable interacting with new employees and hiring managers, and wants broader exposure to HR operations beyond purely administrative work.

Why join us?

• Opportunity to gain broad experience across onboarding, recruiting support and HR operations
• High-visibility role working directly with new hires, hiring managers and HR leadership
• Take ownership of key pieces of the employee onboarding experience from offer through orientation
• Opportunity to regularly facilitate New Hire Orientation and build presentation experience
• Established HR/Talent Acquisition function with defined onboarding processes
• Monday to Friday schedule with consistent weekday hours
• Immediate opportunity for someone looking to continue building their HR career

Job Details

Job Details

• Coordinate the new-hire onboarding process from offer acceptance through orientation and completion of required documentation
• Prepare and distribute offer letters, onboarding packets and new-hire paperwork
• Track and follow up on background checks, drug screens, I-9 documentation and other pre-employment requirements
• Schedule onboarding activities and New Employee Orientation
• Participate in a rotation facilitating orientation and compliance training for groups of new hires
• Serve as a point of contact for incoming employees throughout the onboarding process
• Coordinate with hiring managers to ensure onboarding requirements and timelines are completed
• Support job requisition processing and posting of open positions
• Create and maintain employment badges and other new-hire materials
• Maintain accurate employee information within the HR system and personnel records
• Assist with employee transfers and changes in employment status
• Maintain HR databases, spreadsheets and employee documentation
• Respond to employment verification requests and other general HR inquiries
• Support HR service requests, departmental projects and administrative assignments

Requirements & Qualifications

• Previous experience in Human Resources, onboarding, recruiting coordination, Talent Acquisition support or a similar administrative HR role
• Strong attention to detail and ability to manage multiple deadlines, employees and onboarding steps simultaneously
• Experience with Excel or Smartsheet preferred
• UKG experience preferred
• Experience supporting recruiting, hiring or pre-employment processes strongly preferred
• Strong written and verbal communication skills
• Ability to interact professionally with new hires, employees and leadership
• Ability to handle confidential and sensitive employee information
• Must be available for a 7:00 AM start on Mondays and Tuesdays to facilitate orientation

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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