Contract Administrator

Contract AdministratorAt Calian, we help organizations overcome obstacles, manage risks, and drive progress. Since 1982, we've grown from a small consulting firm into a trusted global company across defence, space, health, nuclear energy, public safety, and government. We create innovative solutions that tackle complex challenges and help organizations and communities stay resilient, informed, and connected. If you're driven by purpose and energized by solving real-world challenges, we want you on our team.We are looking for a detail-oriented and adaptable Contract Administrator to support contract execution and administration at Calian. You will provide administrative support to Contract Managers, respond to inquiries from employees and independent contractors, and help ensure contractual documentation is accurate, complete and processed on time. In this role, you will work closely with Finance, Human Resources, Payroll and other internal teams. You will join an inclusive and fun team culture that values strong communication, collaboration, continuous learning and the ability to adapt to changing processes.ResponsibilitiesProvide administrative support to Contract Managers, including reporting, data analysis and contract documentationRespond to administrative inquiries from employees and independent contractors, escalating issues when appropriateProvide guidance on applicable policies, procedures and internal controlsAssist with the preparation and review of timesheets, invoices and travel and expense claimsReview customer contract documentation against RFP and proposal documentation, identify discrepancies and escalate them to the appropriate authorityIdentify key contract requirements, parameters and clauses to support ongoing compliancePrepare internal contract documentation and obtain the required approvalsCollect customer, independent contractor and employee information and forward it to the appropriate teamsMaintain required SAP and Deskflow master dataReview timesheets, invoices and travel and expense claims for accuracy, approval, timeliness and compliance with contract requirements and budgetsTrack and facilitate security clearancesMonitor expiring contracts and follow up on the documentation required to extend or conclude agreements within payment and billing deadlinesProvide month-end accrual information to support revenue recognition and cut-off requirementsMaintain current process documentation and organized electronic contract and billing filesAct as a liaison between the direct workforce and Finance, Human Resources and PayrollProvide backup support to other Contract Administrators to maintain uninterrupted customer serviceSupport the team during month-end, pay week and other high-volume periodsParticipate in process improvement initiatives and provide feedback to improve effectiveness and efficiencyPerform other duties as required within the scope of the roleQualificationsCollege diploma or university degree in Human Resources or Business Administration, or an equivalent combination of education and experienceMinimum of 2-3 years of experience in a contract administration position or role of similar capacityExperience working with government contracts or knowledge of applicable Crown contract policies and practices is an assetExperience with invoicing, timesheets and basic accounting activitiesExperience using SAP and Concur will be considered a strong assetExceptional attention to detail and strong organizational and time-management skillsAbility to gather, prioritize and analyze information effectivelyAbility to manage multiple priorities and projects while remaining calm and flexibleExperience communicating and collaborating with internal and external stakeholders at all levelsAbility to provide additional team support during month-end, pay week and other high-volume periodsAbility to work effectively both independently and as part of a teamStrong problem-solving skills and the ability to follow through and deliver resultsBilingualism (English/French) will be considered an asset for this role but is not requiredAdditional RequirementsThis role requires eligibility to obtain a Canadian Government Security Clearance at the Reliability levelWillingness to learn and adapt to changing processesA clear sense of urgency and a commitment to delivering a positive customer experienceAbility to work effectively in a remote home-office environmentCompensation: $55,000CAD annually.Position Type: We have 1 full time, permanent position available.AI Usage Disclosure: At Calian, we do not use Artificial Intelligence (AI) to screen or evaluate candidates. AI tools may support backend administrative tasks, but they do not influence hiring decisions. All evaluations and decisions are made by real people on our recruitment team and hiring managers. All applicants are reviewed and only those chosen for an interview will be contacted by our recruiting team.