Administrative Assistant - Inspire Connections Academy

Administrative Assistant - Inspire Connections Academy

Job Category: Administrative/Clerical

Full-Time

Boise/Statewide, Idaho

Description

Inspire Connections Academy is a tuition-free, online public charter school serving students in grades K–12 throughout Idaho. Inspire Connections Academy is authorized under state law by the Idaho Charter School Commission and governed by an independent Board of Directors. It is accredited by the North Central Association Commission on Accreditation and School Improvement and has met Cognia's criteria for educational quality. Inspire Connections Academy participates in the PERSI retirement system.

The Administrative Assistant plays a vital role in supporting the daily operations of our Boise office and the statewide virtual school it serves. This position is the first point of contact for families, staff, and partners and is essential to maintaining a professional, organized, and student-centered environment. The Administrative Assistant supports leadership, teachers, families, and students through strong office operations, accurate data handling, and clear communication.

Working from the Inspire Connections Academy office at 9550 W Bethel Court in Boise, Idaho, the Administrative Assistant is under the direct supervision of the Business Office Manager and is responsible for the successful completion of the following tasks:

Office Support

• The Administrative Assistant ensures the Boise office operates efficiently and professionally for staff, students, and families.
• Manage front-office operations, including greeting visitors, answering phones, handling deliveries, and maintaining a welcoming school environment
• Support in-person events, testing days, trainings, and family meetings by assisting teachers, students, and parents on-site
• Prepare meeting rooms, materials, sign-in sheets, badges, and supplies for school events and professional learning
• Maintain office inventory and advise the Manager to order supplies for staff, students, and school operations
• Process incoming and outgoing mail, packages, and statewide student shipments
• Maintain physical and digital filing systems in compliance with privacy and school requirements
• Assist in planning and running in-person and virtual events, including testing days, orientations, staff trainings, and family meetings
• Coordinate logistics such as space setup, materials, food, sign-ins, and schedules
• Serve as on-site support for students, families, and teachers during events
• This role also supports interactions with external partners such as vendors, service providers, and community organizations to ensure smooth operations.
• Perform other duties as assigned.

Data & Reporting

• Enter, update, and verify student and staff information in school systems
• Support enrollment, attendance, and compliance data tracking
• Ensure data accuracy, confidentiality, and compliance with FERPA and school policies

Communication

• Serve as a professional point of contact for families, staff, and external partners
• Respond to phone calls, emails, and in-person inquiries in a timely and helpful manner
• Direct families and staff to the appropriate department or team member
• Draft, format, and distribute communications, forms, and school notices as needed

Organization

• Track tasks, deadlines, and follow-ups to ensure nothing falls through the cracks
• Maintain calendars, schedules, and meeting coordination
• Organize records, event logistics, and operational workflows
• Anticipate needs and proactively support school operations

Professionalism & Confidentiality

• Represent the school with professionalism
• Handle sensitive student and staff information with strict confidentiality
• Maintain a calm, solution-focused presence in a busy school environment
• Follow all school policies, compliance requirements, and professional standards

Enrollment & Family Support

• Assist families with enrollment, records, and documentation
• Track missing forms, residency documents, and required paperwork
• Support enrollment teams by ensuring accurate, complete student files
• Provide guidance to families navigating school systems and requirements

Requirements

• Must be able to report to the office at 9550 W Bethel Ct, Boise.
• This is a 12-month position reporting to the Business Office Manager
• Strong technology skills, particularly with Google Suite.
• Excellent written and verbal communication skills, strong organizational skills, and attention to detail.
• Must be able to use a personal electronic device and an email address for two-step authentication.
• Expected starting hourly rate of $17.50 - $19.50 per hour, depending on experience

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.