Brokerage Coordinator

Brokerage Coordinator The Brokerage Coordinator reports to the Operations Manager and serves as a dedicated strategic and operational partner to one or more fee-earners or brokerage teams. This proactive, driven, and curious professional plays a critical role in managing a wide range of responsibilitiesfrom client service and transaction support to marketing coordination and administrative functions. Thriving in a fast-paced environment, the Brokerage Coordinator is highly adaptable, able to shift seamlessly between tasks while maintaining a strong grasp of the big picture. Acting as a direct line of communication to fee-earners and collaborating across departments, this individual ensures efficient service delivery, operational excellence, and high-quality client outcomes. Key Responsibilities Prepare and manage pitches, proposals, presentations, and transaction documentation. Coordinate with internal teams to ensure timely and accurate deal processing. Maintain CRM systems (e.g., Salesforce) with leads, opportunities, and deal records. Assist in drafting and reviewing lease/sale documents and listing agreements. Marketing & Creative Coordination Collaborate with Marketing, COEs, and Creative teams to produce high-impact client deliverables. Assist in the creation and editing of flyers, brochures, presentations, and email campaigns using Adobe InDesign and Microsoft Office. Manipulate aerials, maps, and floorplans; annotate and animate graphics for visual storytelling. Support production timelines and manage logistics for printing and distribution. Administrative & Operational Management Provide day-to-day support including calendar management, expense reporting, and contact list maintenance. Coordinate travel, logistics, and client event preparation. Maintain internal databases and ensure documentation accuracy and compliance. Support general office functions and contribute to a well-organized, efficient workspace. Collaboration & Problem Solving Act as a direct line of communication between fee-earners and internal departments. Attend strategy sessions and team meetings, contributing ideas and feedback. Exercise independent judgment and a proactive approach to problem-solving. Foster a collaborative, service-oriented environment with a positive attitude. Other Duties This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice. Qualifications, Competencies, and Attributes 2+ years of experience in a professional or administrative capacity Excellent communicator with strong written and verbal skills Proactive and solution-oriented; anticipates needs before they arise Highly organized multitasker who thrives under pressure Adaptable and able to shift quickly between tasks and priorities Driven, curious, and eager to learn and grow Big-picture thinker who understands how tasks align with broader goals Fast learner with a can-do mindset and strong attention to detail Positive, team-oriented attitude with a commitment to excellence Bachelor's Degree preferred. Strong written and verbal communication skills. Highly organized, detail-oriented, and capable of multitasking in a fast-paced environment. Demonstrated problem-solving skills and ability to work independently and collaboratively. Proficiency in Microsoft Office Suite, Adobe Suites, Salesforce, and Workday