Senior Executive Administrative Assistant

Senior Executive Administrative Assistant

Location: Branchburg, NJ | Type: 3-Month Contract | Pay: $44.50/hr

Icon Consultants is hiring an experienced Senior Executive Administrative Assistant in Branchburg, NJ for a 3-month contract with our client, a global leader in industrial gases, technologies and services. You’ll support senior managers and their group, with a strong focus on purchasing, expense management and budget tracking in Oracle. If you’ve spent years keeping senior leaders organized, enjoy owning projects from start to finish, and can handle confidential matters with discretion, we’d like to talk to you.

What You’ll Do

• Manage calendars, schedule appointments, and organize meetings and events for the group
• Arrange domestic and international travel, including flights, hotels, rental cars, passports and visas
• Review expense reports and purchasing card (P-card) activity for accuracy and policy compliance; prepare monthly expense reports
• Process purchase orders and requisitions, and set up vendors in Oracle
• Support the budget process by tracking and analyzing monthly expenses in Vista Plus and the Oracle GL
• Prepare and process confidential personnel paperwork, such as requisitions, pay increases, relocations and terminations
• Maintain office files, records and personnel files with strict confidentiality
• Coordinate office space, moves and relocations
• Prepare agendas and coordinate travel and arrangements for visiting guests
• Handle routine correspondence, phone coverage, mail and office supplies
• Promote workplace safety: schedule and attend monthly safety meetings, help build safety requirements, and encourage good housekeeping

What You Bring

• Bachelor’s degree required
• 10+ years of executive administrative experience supporting senior managers
• Thorough knowledge of Oracle Purchasing and Vista Plus
• Experience with expense reporting, P-card reconciliation, purchase orders and budget tracking
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Typing speed of 60+ wpm; shorthand
• Excellent written and verbal communication skills, with the poise to interact with executives and outside business contacts
• Strong attention to detail and the ability to juggle multiple priorities independently
• Proven discretion, tact and integrity in handling confidential information

Why Apply

• Competitive pay of $44.50/hr
• Work closely with senior leadership in a role with real ownership and independence
• Add Oracle and executive-level experience with a global industry leader to your resume