Executive Assistant

Executive Operations Coordinator

Ringoes, New Jersey | On-Site, Monday–Friday (open for hybrid after 6 months)

$65,000–$75,000 (bonus structure to total $90-95k annually)

If you're the person who naturally brings order to the day, remembers where everything lives, spots a broken process before anyone else does, and loves being the person a team can truly count on — this could be your role.

This company is looking for an Executive Operations Coordinator to become an integral part of its close-knit manufacturing business in Ringoes, NJ.

You'll work closely with company leadership while touching multiple areas of the organization — information management, executive support, sales, customer orders, operations and process improvement.

You'll have the opportunity to organize how information flows through the company, preserve decades of valuable business knowledge, improve processes and systems, support sales and operations, and ultimately make the entire organization run better.

This is a small, privately held manufacturing organization , which means you'll know the people you're working with and your contribution won't disappear inside a huge corporate structure.

What You'll Own

Information & Systems

This is one of the most important parts of the position.

You'll help bring structure to years of valuable company information and make sure employees can actually find what they need when they need it.

Executive Support

You'll become a trusted partner to company leadership and help protect their time by staying ahead of the details.

That can include managing and screening calendars, email, meetings, travel, access and routine matters; handling confidential information with discretion; keeping priorities moving; and knowing what you can solve independently versus what needs executive attention.

You Could Be a Great Fit If You Have...

• 3+ years of administrative/operations experience
• Strong, hands-on Microsoft 365 skills (or similar)
• Meaningful experience with SharePoint and OneDrive (or similar)
• Experience organizing complex files, records, documents or company information
• Excellent attention to detail and data accuracy

You'll Probably LOVE This Role If...

You like being the person who knows what's going on.

You're organized without being rigid. You're tech-savvy without needing to work in IT. You enjoy improving things, but you don't walk into an established business assuming everything needs to be changed.

You can work with the CEO in the morning, help untangle an order issue later, organize information in SharePoint that afternoon, and notice a process that could work better along the way. Most importantly, you like being needed, trusted and part of the business.

If you're an experienced administrative or operations professional who loves creating organization, improving processes, supporting leadership and becoming the person a business relies on, we'd love to hear from you.

This is an opportunity to do more than support a business — it's an opportunity to help make the business better.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, or veteran's status.

Applicants with a disability or a disabled veteran may request a reasonable accommodation if he/she is unable or limited in his/her ability to access job openings or apply for a job on our website as a result of his/her disability. The applicant may request reasonable accommodations by contacting us at View phone number on click.appcast.io.