Administrative Assistant

Job Description

Job Description

Administrative Assistant

Location: Bonita Springs, FL
Pay: $20 - $25
Schedule: 8 - 5 Monday - Friday
Job Type: Full-Time

Position Overview

We are seeking a reliable and detail-oriented Administrative Assistant to support daily operations at our facility. This position is ideal for someone with strong organizational skills who enjoys a diverse role that combines front-desk responsibilities, purchasing, invoicing, accounting support, and facility coordination .

The successful candidate will be comfortable working independently, managing multiple priorities, maintaining accurate documentation, and communicating professionally with employees, vendors, customers, and visitors.

Key Responsibilities

• Serve as the primary front desk/reception contact, greeting visitors and assisting with incoming calls and general inquiries.
• Create, enter, track, and maintain purchase orders (POs) .
• Save, organize, and maintain packing slips, invoices, receipts, and other purchasing documentation .
• Process product and material returns, credits, and related paperwork .
• Assist with invoicing, data entry, and general accounting-related administrative tasks .
• Maintain accurate records and ensure documentation is complete and properly filed.
• Order and maintain office supplies and other facility-related materials.
• Assist with general facility coordination , including communicating with vendors and service providers as needed.
• Provide administrative support to facility management and other departments.
• Handle confidential and sensitive information professionally.
• Assist with additional administrative duties and special projects as needed.

Qualifications

• Previous experience in administration, purchasing, accounting support, office management, or a related field preferred.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Comfortable working with invoices, purchase orders, receipts, and other financial documentation.
• Proficiency with Microsoft Office , particularly Outlook and Excel.
• Experience with QuickBooks or an ERP system is a plus.
• Professional communication and customer service skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Dependable, self-motivated, and able to work effectively with minimal supervision.

What We’re Looking For

We are looking for someone who is organized, dependable, detail-oriented, and proactive . The ideal candidate will take ownership of their responsibilities, keep documentation organized, and be willing to jump in wherever administrative support is needed.

If you have strong administrative skills and enjoy a position with variety and responsibility, we encourage you to apply!