Parts Administrative Assistant

Job Description

Job Description

Clayton Services is searching for a Parts Administrative Assistant to join a thriving company in North Houston. The Parts Administrative Assistant will provide administrative support to the Parts Department, including assisting with customer calls, processing parts sales, maintaining inventory records, and ensuring accurate documentation.

Job Type: Temp-to-Hire
Pay Rate: $22.00 - $24.00/hour
Benefits: Excellent benefits after successful completion of the temporary period, including medical, dental, vision, 401(k) w/ match, PTO, and more.

Parts Administrative Assistant Responsibilities:

• Answer incoming parts calls and route customers to the appropriate team member.
• Collect and maintain accurate customer contact information and call records.
• Maintain digital records of incoming calls, active quotes, orders, and follow-up activity.
• Use QuickBooks to prepare quotes, process invoices, and track parts sales.
• Invoice parts promptly upon shipment and maintain accurate billing records.
• Assist with reordering inventory to help maintain appropriate stock levels.
• Record parts and equipment issued from inventory and maintain accurate inventory records.
• Monitor inventory levels and assist with inventory adjustments as needed.
• Track refrigerant purchases, sales, and internal usage.
• Maintain accurate digital records and logs for parts, inventory, and refrigerant activity.
• Provide backup reception coverage as needed.
• Assist management with general administrative and operational tasks.
• Other duties as assigned

Parts Administrative Assistant Skills and Abilities:

• Excellent verbal and written communication skills.
• Strong customer service and interpersonal skills.
• Excellent organizational skills and attention to detail.
• Ability to maintain accurate records and manage multiple priorities.
• Strong analytical and problem-solving skills.
• Proficiency with Microsoft Office.
• Experience with QuickBooks is highly preferred.
• Comfortable working with inventory, invoices, purchase information, and other detailed records.

Parts Administrative Assistant Education and Experience:

• High school diploma or GED preferred.
• Previous administrative, parts, inventory, customer service, or similar experience preferred.
• Previous experience in an industrial, manufacturing, HVAC, refrigeration, or service environment is a plus.

Parts Administrative Assistant - Immediate need. Apply today!