Sales Admin Assistant - $20-$24 (12303)

Position Type: Full-Time
Department: Sales / Service Administration

Position Overview

Are you organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment? We're looking for a dependable Sales Administrator to provide essential administrative, billing, and operational support to our sales and service departments.

In this role, you'll help keep daily operations running smoothly by managing sales documentation, processing orders, coordinating billing activities, maintaining accurate records, and supporting the sales team. The ideal candidate is highly organized, proficient in Microsoft Office, and takes pride in accuracy and follow-through.

Key Responsibilities

Administrative & Order Processing

• Process and maintain employee timesheets accurately and within established deadlines.

• Create and issue purchase orders (POs) as needed.

• Enter and process customer sales orders across multiple vendors.

• Code vendor invoices for Accounts Payable processing.

• Prepare, type, and format sales quotes for sales representatives.

• Register equipment and products for manufacturer warranties.

• Maintain organized electronic and physical filing systems.

• Ensure customer, sales, and order records remain accurate and up to date.

Billing & Accounts Support

• Process recurring rental billing and ensure invoices are generated accurately and on schedule.

• Prepare and process customer sales invoices.

• Handle service department billing and ensure charges are accurately recorded.

• Review billing documentation for accuracy and completeness.

• Assist with resolving billing discrepancies and responding to internal billing inquiries.

• Maintain accurate billing records and supporting documentation.

Sales Team Support

• Provide administrative assistance to sales representatives.

• Prepare and maintain customer-related documentation.

• Calculate, track, and process salesperson commissions in accordance with company procedures.

• Collaborate with sales and service departments to support daily business operations.

Qualifications & Requirements

• Previous experience in administrative support, sales administration, billing, or accounting support preferred.

• Proficiency in Microsoft Excel, Word, and Outlook required.

• Strong data-entry skills and exceptional attention to detail.

• Excellent organizational and time-management skills.

• Ability to manage multiple priorities and meet deadlines.

• Strong written and verbal communication skills.

• Ability to work independently while collaborating effectively with different departments.

• Familiarity with invoicing, purchase orders, recurring billing, and Accounts Payable processes preferred.

Ideal Candidate

The successful candidate will demonstrate:

• Strong accuracy and attention to detail.

• Excellent organizational and recordkeeping abilities.

• Effective time management and prioritization.

• Professionalism and the ability to handle confidential information.

• Strong problem-solving skills and follow-through.

• A collaborative, team-oriented approach.

Interested in This Opportunity?

If you're an organized professional who enjoys supporting business operations and keeping things running behind the scenes, we'd love to hear from you!

Apply today to be considered for this Sales Administrator opportunity!

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.