Executive Administrative Assistant

Executive Administrative Assistant

The Executive Assistant is responsible for all office activities. Provides administrative and project support to the President of PACCAR Leasing and Directors, including all communications, screening/responding to inquiries, coordinating meetings, developing administrative procedures, auditing systems, making travel arrangements, answering phones, and other administrative and project duties as assigned. Reports to the President of PACCAR Leasing.

Job Functions / Responsibilities

• Oversee daily office operations to ensure an organized, efficient, and professional work environment.
• Assist leadership with confidential correspondence, reporting, and special operational projects.
• Develop and maintain administrative procedures and best practices to improve operational efficiency.
• Work with senior leaders to manage tasks, distribute reports, and maximize efficiency.
• Create and edit senior management presentations utilizing PowerPoint and AI.
• Perform audits for corporate credit cards, supplies, and phones.
• Collaborate with division employees, corporate team, and other executive support team members.
• Serve as the primary point of contact for floor management, security, and office-related inquiries.
• Coordinate frequent travel arrangements both domestic and international and submit expense reports.
• Support records management and ensure proper organization of office documentation and shared resources.
• Plan and coordinate employee engagement activities, team events, and office celebrations.
• Coordinate onboarding logistics for new hires, including workspace setup, supplies, badges, and equipment requests with hiring manager.
• Partner with HR, IT, and Finance teams to support operational processes and employee needs.
• Complete at least one process improvement project per year utilizing Six Sigma methodology and tools.
• Answer phones and distribute mail.
• Manage office/cubicle floor plan process.
• Schedule onsite and offsite meetings.
• Maintain distribution lists, SharePoint sites, and files.
• Perform other administrative duties and projects as assigned by President.

Qualifications and Skills

• Associate degree required. Bachelor's degree strongly preferred.
• 2+ years of work experience required. 3-5 administrative experience preferred.
• Highly organized and effective planner.
• Detail oriented and active communicator.
• Ability to maintain a professional attitude while working under strict deadlines.
• Aptitude for organizing large, detailed projects, requiring follow-up and independent direction.
• Proficiency in Word, Excel, Visio, SharePoint, and Outlook.
• Strong PowerPoint skills.
• Excellent PC skills.
• Demonstrated ability to work with confidential information.
• Ability to interact with all levels of the organization including senior management.

Competencies

• Act with Integrity
• Demonstrate Adaptability
• Drive for Results
• Influence Others
• Lead Innovation and Quality Initiatives
• Manage Execution
• Manage Talent
• Use Sound Judgment / Business Acumen

Education

• High school diploma or GED required. College degree highly desirable.

Benefits

• 401k with up to a 5% company match
• Fully funded pension plan that provides monthly benefits after retirement
• Comprehensive paid time off minimum of 10 paid vacation days (additional days are provided with additional seniority/years of service), 12 paid holidays, and sick time
• Tuition reimbursement for continued education
• Medical, dental, and vision plans for you and your family
• Flexible spending accounts (FSA) and health savings account (HSA)
• Paid short-and long-term disability programs
• Life and accidental death and dismemberment insurance
• EAP services including wellness plans, estate planning, financial counseling and more

This position is also eligible for a holiday gift. PACCAR is an Equal Opportunity Employer/Protected Veteran/Disability and E-Verify Employer. The salary range for the Executive Administrative Assistant job is $70,500 - $105,800 annually.