Summer Transportation Office Assistant

Concordia College is fully committed to affirmative action and equal opportunity in employment decisions in compliance with all applicable federal and state laws, for all individuals without regard to race, color, creed, sex, religion, national origin, age, veteran’s status, disability, genetic information, sexual orientation, gender identity, marital status, familial status, public assistance status, or membership or activity in a local human rights commission. Inquiries regarding compliance may be directed to the Director, Human Resources, Concordia College, 901 8th Street South, Moorhead, MN 56562, Lorentzsen Hall, Room 150, View phone number on click.appcast.io. We are committed to providing equal opportunity in the recruitment process for qualified individuals with disabilities. If you need assistance with the application process, please contact the Office of Human Resources at View email address on click.appcast.io or View phone number on click.appcast.io, or visit the Human Resources Home Page. Position Details Position Title: Summer Transportation Office Assistant Position Type: Seasonal Location: Bemidji Employment Type: Hourly Non‑Exempt General Employment Period: March – August 2026 General Work Schedule (days of week): Sunday – Saturday General Shift Hours: varying hours with some overnights Minimum Salary: $16.44 per hour Job Summary Under the direction of the Program Coordinator, the Office Assistant assists the Finance and Human Resources departments by communicating with summer transportation staff applicants, supporting hiring, onboarding, and training of summer transportation staff, and ensuring expense records are kept and hiring documents are completed. This position also serves as a point of contact for parents when contacting the Language Villages about their child. Applicants for this role must be at least 21 years of age. Perks Free Meals Paid, on‑the‑job training Tuition Discount for your child at camp Responsibilities Coordinate with the Program Coordinator in hiring of summer transportation staff including recruitment, application review, interviewing, hiring paperwork, onboarding, and training. Maintain travel records and documents of villagers for transportation coordinators. Create and maintain charter plans and communicate with internal and external stakeholders regarding transportation and overnight schedules. Coordinate with the Human Resources department to ensure I‑9 compliance as well as other employment verification responsibilities. Collect time sheets from transportation staff. Manage purchasing systems and maintain records of all expenses. Handle transportation communications for parents and staff, photocopying, printing lists, and other general office duties. Apply transportation fees to villager accounts. Drive villagers and staff in a Village van when necessary. Take directions from program and transportation coordinator. Place orders or pick up food and supplies for the overnight stay. Aid the transportation coordinator with logistical questions and planning. Assist with keeping the weekly transportation charter plan on schedule. Help villagers (campers) with airport procedures. Demonstrate care for villagers’ safety and wellbeing. Other duties related to summer transportation as assigned. General Expectations of All Staff Be familiar with and abide by specific policies set forth in the Personnel Policies, which are designated by Concordia Language Villages administration and individual Village deans. Read and become familiar with the responsibilities for your specific area of assignment. After receiving your Staff Handbook and other material from the transportation department, read all information carefully and thoroughly before beginning your first shift. Report to orientation prior to your first shift. Model standards for behavior and be sensitive to the health and welfare of the villagers. Essential Functions of All Positions Emotional resiliency and cognitive abilities to carry out job responsibilities specifically in the busy, noisy, communal environment that is the Village. Ability to establish and maintain appropriate professional relationships. Ability to exercise good judgment and manage your own needs in order to maintain a youth‑centered program. Interpersonal skills to interact effectively with individuals and groups in respecting social and cultural diversity and maintaining appropriate boundaries. Qualifications Minimum Qualifications Proficiency in English. At least 21 years of age. Valid driver’s license with a clean driving record. A love for customer service. Excellent communication and organizational skills. Preferred Qualifications Six months of office or administrative experience. Experience with computers and Microsoft Office. Schedule flexibility. Ability to work well in a close‑quartered team environment. Position Dates Position Opening Date: 2/9/2026 Position Closing Date: 9/1/2026 Open Until Filled: Yes Screening Begins: 2/16/2026 Employment Contingencies Background Check Special Instructions to Applicants This position is not eligible for visa sponsorship. Applicants must be authorized for employment in the United States. Documents Needed to Apply Required Documents: None. Optional Documents: Resume/Curriculum Vitae, Cover Letter, List of References, Licensure, Certification, Training, Other. Concordia College will not discriminate against or harass any employee or applicant for employment because of race, color, creed, sex, religion, national origin, age, veteran’s status, disability, genetic information, sexual orientation, gender identity, marital status, familial status, public assistance status, membership or activity in a local human rights commission, or any other legally protected status. #J-18808-Ljbffr