Executive Operations Coordinator, Office of the CEO

Executive Operations Coordinator, Office of the CEO Mountain View, CA What MatX Is Building MatX is building cutting-edge AI infrastructure at the intersection of hardware and software, on a mission to make the world's best AI models run as efficiently as possible. We're growing fast, and our CEO's time is one of the most valuable resources in the company. This role exists to protect and multiply it. About This Role The Office of the CEO at MatX operates as a team of three: the CEO, his Chief of Staff, and you (reporting to the Chief of Staff). You’ll own the operational surface area of this office, allowing the CoS and CEO to focus on company-wide strategy and operational decision-making. You’ll turn calendaring, communications, and logistics into a multiplier for the CEO’s impact on company outcomes. You’ll learn how we work: how the CEO thinks and prioritizes, how the CoS works, and where the gaps are. You'll start filling those gaps on your own: drafting follow‑up emails, figuring out next steps and who owns them during meetings, or proactively suggesting comms to address the themes you’re hearing across the company. This is a hybrid role that will require you to work from our Mountain View, CA office 3 days a week, on Tuesday through Thursday. What You’ll Do Here Calendar and time management. You own the CEO's schedule and use it to strategically spend his time. You'll learn company priorities, when he needs buffers, which "quick calls" are actually high-priority, and when to protect personal time. Communications and follow-through. You'll handle and prioritize incoming emails, take notes and send action items to other team members, and work with the CEO to figure out what type of follow‑up works best. Over time, you'll draft routine communications on behalf of the CEO and the CoS (meeting recaps, stakeholder updates, scheduling coordination). Meeting support. You'll prepare agendas, coordinate logistics, and own the follow-up. If action items come out of a meeting, you're the one tracking them and making sure they actually get done. Operational support for company initiatives. This team owns large cross‑functional projects — reorganizations, process overhauls, etc. You'll support execution: tracking deliverables, coordinating across teams, flagging when something's slipping, and keeping the machinery running once the strategy is set. Personal logistics. Occasionally you'll book a dinner reservation, coordinate a personal appointment, or handle something that doesn't fit neatly into a work category. Confidential information. Discretion is a baseline requirement. You’ll be in the room for sensitive conversations and have access to personal information. We take this very seriously. Who You Are You have a bias toward action. You're comfortable being wrong and treat mistakes as a learning experience. We'd much rather course‑correct someone who acts than try to inject initiative into someone who waits. You're a fast pattern‑matcher and an active listener. You understand quickly. You pick up on preferences, rhythms, and unspoken priorities quickly by thoughtfully listening to what people mean, rather than just what they say. You're low‑ego. You take genuine pride in the operational work that makes everything else possible. You’re very curious, like learning about things outside of your area of expertise, and are happy to say, "I don’t know," when you’re asked a question. You can handle blunt feedback without taking it personally. You like working on a team. You proactively look for ways to help your team members. You understand that an increase in clear communication allows for an increase in speed. You like accomplishing tasks as a group. You like taking things from chaos to calm. A perfectly organized calendar, a meeting where the right pre‑read arrived at the right time, a microphone in‑hand at exactly the right time during the Town Hall, calling out action items from a week ago that everyone else forgot about. Bachelor's degree equivalent or 1–3 years of professional experience. Time spent in a startup‑like environment at a tech company or similar. The specific title you held matters less than how you operated. Strong critical thinking to quickly synthesize information and challenge assumptions. Comfort with ambiguity. We're not going to hand you a playbook. You'll need to build your own. Ability to influence cross‑functional stakeholders and drive outcomes without direct authority. Based in or willing to relocate to the Bay Area. Success in this role: 30 Days: You understand how the CEO and CoS work together, you've taken full ownership of the calendar and scheduling, and you're not asking questions you've already been given the answer to. 90 Days: You've identified at least two recurring workflows that were consuming the CoS’s time and taken them over entirely. You’ve learned our ways of working, and you’ve developed a model for what you can do independently and what you need review and support on. Building trust through repeated successes has allowed you to start solving problems and letting us know later. 6 months: The CoS has meaningfully more capacity for strategic work because of what you've absorbed. The CEO doesn’t ask about logistics anymore. You're drafting communications, driving follow‑through on projects, and functioning as a true third of this team. Compensation The US base salary for this full‑time position is determined based on a variety of factors including role, experience, location, job related skills, and relevant education and training. Career length is only a guideline for compensation. Early Career - $120,000 - $155,000 + equity What We Offer A Stake in our success A cash/equity mix that fits your needs and option to do early exercise. Health & Wellness Company subsidized Health, Dental, Vision, and Life insurance; Pre‑tax Health Savings Accounts with generous company contribution (even if you don’t). Time To Recharge 4 weeks paid time off (accrued), 12 company holidays, and 3 weeks remote/flexible work per year. Support to Parents Up to 12 weeks of paid parental leave, regardless of your path to parenthood. Learning & Development $1,500 yearly toward your professional development e.g. conferences, courses, and other learning opportunities. Team Connection Team Lunches, quarterly off‑sites, and regular town halls. Financial Wellbeing 401K and/or Roth IRA, with 5% company contribution, even if you don’t! Flexible Spending Accounts Pre‑tax spend accounts for medical, dental/vision, dependent care, parking, and transit expenses. Commute On Us For those commuting up to 1 hour, put your rideshare cost on our company card and reclaim the drive‑time to get work done! MatX E[x]tras $50 per month to use on the perks you care about most. Remote Perks We work remotely Monday & Friday, supported by home‑tech setup, and remote wifi expense reimbursement. As part of our dedication to the diversity of our team and our focus on creating an inviting and inclusive work experience, MatX is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, gender, gender identity, gender expression, sexual orientation, age, physical or mental disability, medical condition, marital/domestic partner status, military and veteran status, genetic information or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances. All candidates must be authorized to work in the United States and work from our offices in Mountain View Tuesdays‑Thursdays. This position requires access to information that is subject to U.S. export controls. This offer of employment is contingent upon the applicants capacity to perform job functions in compliance with U.S. export control laws without obtaining a license from U.S. export control authorities. #J-18808-Ljbffr MatX