Personal Assistant

Personal Assistant

Location: San Antonio, TX

Industry: Financial Services

Employment Type: Direct Hire

Pay: $60,000$62,000 per year

Schedule: Monday-Friday, 8AM-5PM - Fully onsite

Benefits

This position is eligible for medical, dental, vision, 401k.

About Our Client

Addison Group is partnering with a financial services organization seeking a dependable and highly organized Personal Assistant to provide personalized administrative and day-to-day support. This individual will help manage schedules, coordinate appointments, handle correspondence, and assist with personal and professional tasks. The ideal candidate is proactive, discreet, resourceful, and capable of balancing multiple priorities while maintaining a high level of professionalism.

Job Description

The Personal Assistant will help streamline daily activities by coordinating schedules, organizing appointments, managing communications, and handling various administrative responsibilities. This role requires strong attention to detail, sound judgment, and the ability to anticipate needs while handling sensitive information with discretion.

Key Responsibilities

• Manage daily calendars, appointments, and scheduling needs to ensure an organized routine.
• Coordinate meetings, reservations, and other personal or professional engagements.
• Arrange travel plans, including transportation, lodging, itineraries, and related details.
• Monitor emails, phone calls, and other correspondence, responding or following up as appropriate.
• Assist with personal errands, purchases, and other administrative tasks as requested.
• Maintain organized digital and physical records, documents, and important information.
• Coordinate with service providers, vendors, and other contacts to ensure requests are completed efficiently.
• Track important dates, deadlines, appointments, and ongoing commitments.
• Assist with planning events, gatherings, and special occasions.
• Handle confidential documents and sensitive matters with professionalism and discretion.
• Anticipate scheduling conflicts and other potential challenges, offering solutions when possible.
• Complete miscellaneous administrative projects and provide flexible support as priorities change.

Qualifications

• Previous experience as a Personal Assistant, Executive Assistant, Administrative Assistant, or in a similar support role.
• Strong organizational skills and the ability to manage competing priorities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Exceptional attention to detail and follow-through.
• Ability to work independently, exercise sound judgment, and take initiative.
• Professional demeanor and strong interpersonal skills.
• Demonstrated ability to handle confidential information responsibly.
• Flexibility to adapt to changing schedules and requests.
• Valid driver's license and reliable transportation may be preferred, depending on job responsibilities.
• Experience supporting professionals in financial services or another corporate environment is a plus.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.