Contract Manager

Job Description

Job Description

Job title: Contract Liaison / Strategist /  Mgr 2 - Contract Mgmt (No Commissions)

Location: 1400 McKean Rd. Spring House, PA 19477

Role will be 6-9 months contract

Role will be HYBRID 3 days in office/ 2 days remote

Not managing workers

Pays $50/hr on W2

Description:

Contracting: Contract Liaisons provide strategic guidance and partner with Discovery Sciences (DS) project owners to efficiently manage the end-to-end contracting agreement process while ensuring Healthcare Compliance requirements are met.

Full List of duties:

• Enter purchase requestions for team.
• Manage changes orders Purchase Requisition (PR) changes for all DS requests
• Manage invoicing mismatch process and advise leaders on needed approvals, changes, and invoicing issues.
• Processes, modify, and update Confidential Disclosure Agreement (CDA) / non-disclosure agreement (NDA) requests
• Enter all Scope of Work (SOWs) for project requests into e-Marketplace or e-MC. These requests will be used to generate a contract / Purchase Order (PO) or a PO only, depending on project cost and risk assessment
• Determine all category designations for project requests. This is the most difficult component of the e- Marketplace process and often requires procurement interface
• Serve as the ‘project monitor’ for the project requestor
• Track requests on a regular basis and report on status to requestors
• Manage a ‘project tracker’ spreadsheet for each request and document activities (or lack thereof)
• Follow-up and serve as project expediter when a request gets stalled in R2P, Sourcing, Supplier contracting, or legal internally, or with the supplier externally
• Notify process step owners of changes / project timing criticality
• Process new supplier requests in ARAVO, and work with the supplier to get relevant banking information entered into the system
• Assist new HCP supplier complete submissions for HCP number, or National Provider Identifier Standard (NPI) number
• Manage and track the health care compliance component of all relevant contracts and POs / process Totality requests and track / monitor the request through the approval process
• Provide procurement, contracting and e-Marketplace training for the team
• Gather all information necessary from project leads, procurement, suppliers, etc to successfully process a contracting request
• Perform research on PO / Contract status for project owners, including information on payments and accruals required
• Manage ‘grey zone’ process for requests that don’t fit into traditional CLIENT procurement categories

Perform other Business Support Associate Duties for CLIENT, including:

• Create the eMP Request
• Submit eMP Purchase Request
• Track and monitor progress of PR and PO Process
• Follow-up with Procurement or Business Requester as needed PO & Invoice Reconciliations
• Resolve mismatch discrepancies
• Ensure payments released and PO closure
• Assist user base and finance teams with mismatch management and training Process Optimization
• Provide process improvement feedback to Procurement
• Help Procurement prioritize Continuous Improvement initiatives Purchase Orders
• Process purchase requisitions and request purchase orders (expense & capital) with selected suppliers.
• Receive purchase information from R&D business partners
• Utilize the eMP purchasing system to submit and process PRs resulting in POs.
• Systems Compatibility issues. Trouble shoot and work directly with the business requester and/or Procurement on issues regarding commodity codes, suppliers on approved/preferred supplier lists but not showing up in eMP, reactivating suppliers that are active in ARAVO but not in eMP. Systems issues, training and guidance.
• Receive information from R&D business partners in order to submit PRs on their behalf (Examples of purchased goods or services may include: lab services, prototype components, sample raw materials, tools, catalog supplies, etc.)
• Modify and manage purchase orders for the user base. This includes but are not limited to these activities: Check order status, modify quantities or due dates, receive and deliver products to team members, reassign PO owners, perform research, assist with error messages, cancel / close POs.

New Supplier Add Process

• Most supplier add requests are submitted through eMP. In certain circumstances, utilize ARAVO to create and update vendor information.
• Work with the requestor to complete the supplier add form for the preliminary required information to start the supplier add process.
• Enter the request to add a new supplier into the ARAVO database by adding the preliminary supplier information and instructions to the supplier contact to assist them with completing their required tasks.
• Follow the process through the ARAVO database to ensure that the supplier addition goes through smoothly and in a timely manner. This will then allow PRs to be created for the new supplier.

Customer Service and Training

• Proactively communicate with and provide customer service to CLIENT requesters
• Ensure training and proficiency on all applicable CLIENT Systems
• Provide detailed training for user community on PR entry, Invoice and PO management,
• Systems use, contracting, and other topics related to the procure-to-pay process. Compliance
• Ensure compliance with all applicable Policies & Procedures

Additional Marketing Strategy Responsibilities:

• Prepare detailed plan supporting high-level plan
• Liaise with stakeholders to ensure they are clear on expectations/deliverables
• Maintaining project documentation in compliance with internal SOPs and applicable regulatory standards.
• Facilitating communication and information flow amongst S&O, TA and SLT team members and stakeholders.
• Assisting in the preparation of portfolio status reports and presentation materials for governance meetings.
• Managing document versioning, SharePoint sites, or other collaborative tools.
• Build and maintain strong collaborations within the TA (TA R&D BD liaison for biology, Clinical Development) and partnering functions (Regulatory, Global Development, Medical Affairs, Commercial).
• Liaise with administrators regarding logistics, interacts with members of the Clinical and Indication Teams, and other scientific and business related disciplines as needed

Required Qualifications:

• Bachelor’s degree required
• Must have at least 2-5 years of prior experience performing all the listed job duties
• Candidate must be able to come in and hit the ground running immediately
• Must always have a professional demeanor
• Must have prior Purchase Order and Contract experience
• Must have prior Contract Management experience