Contracts Administrator, Melbourne - GV People&Culture - Melbourne, U.S. Virgin Islands, United States

Introduction

Are you a detail-oriented professional with a knack for negotiation and cost management? 

We are looking for a Contract Administrator to join our fast-paced Delivery team. You will be responsible for coordinating subcontractors, managing project financials, and ensuring our high-end fit-out projects exceed both margin targets and client expectations.  

Location

Our preference is for a Brisbane-based candidate; however, we are also open to candidates who are able to work from our other East Coast studio’s as well (Sydney & Melbourne).

Who We Are

Geyer Valmont brings together the world of elevated design consultancy with construction excellence. We provide an integrated, full-service design and construct approach to commercial interiors. We’re pioneers at heart. We bring together the most diverse team of creative minds and practical thinkers. Innovative ideas come to life with imagination and pragmatism. We're collaborative, curious, committed, and client-centred. You'll succeed in your career with Geyer Valmont if you uphold these values.

Our studios in Sydney, Melbourne, Brisbane, Perth and Singapore provide global possibilities and our clients span the Asia Pacific across workplace, retail, education and hospitality sectors. We are proud of our loyal client base, with some having trusted us for over 20 years. 

We love technology. We build and use our own AI to bring a new level of thinking to workplace design and delivery. We strive to lessen our impact to the planet, and our best work incorporates globally recognised sustainability principles.

We are an equal opportunity employer. We encourage applications from people of all genders, nationalities, and cultural backgrounds. This includes First Nations people and candidates with disabilities.

Why Come Work With Us

Join a team that values high-quality delivery and collaborative culture. You’ll have the opportunity to lead large, complex sites and mentor junior staff in an environment that rewards initiative and problem-solving.  

• High-performing and collaborative –We back our people to bring their perspective, take ownership and deliver work we’re proud of.  


• Clear growth pathways –We invest in capability, provide real stretch opportunities and support long-term career progression.  


• Agile and connected –  With direct access to leaders and fast decision-making, good ideas gain traction quickly.  

The Role

In this pivotal role, you will manage the end-to-end administration of construction contracts. You’ll be the bridge between design and delivery, ensuring every trade is engaged on time and every variation is captured.  

Key Responsibilities:

• Contract & Financial Management: Administer client contracts, manage progress claims, and oversee subcontractor assessments in accordance with the Security of Payments Act.  

• Operational Excellence: Develop procurement schedules, manage long lead-time items, and ensure all projects are adequately scheduled to meet delivery milestones.  

• Client & Stakeholder Relations: Build rapport with Building and Facility Managers while maintaining transparent, timely communication with clients to ensure high satisfaction ratings.  

• Reporting & Compliance: Complete cost reports on time, manage project risk registers, and ensure all HSQE documentation is accurately registered in company systems.  

• Team Collaboration: Work closely with Designers, Site Foremen, and Project Managers, providing guidance to junior staff and resolving disputes ethically.  

What You Bring

• A strong understanding of the commercial fit-out sector and experience in managing complex procurement schedules.  

• Ability to review designs and budgets, document detailed scopes of work, and follow strict contract execution procedures.  

• Strong negotiation skills and a moral and ethical approach to dealing with contractors and suppliers to achieve the best project outcomes.  

• A commitment to championing a safety culture and adhering to all WHS and Anti-Discrimination legislative requirements.  

Why Join Geyer Valmont?

You will join a culture that values reliability, flexibility, and innovative solutions to cost management. We offer a workplace where you are empowered to lead project control meetings and contribute to the ongoing growth of our junior talent.

  Ready to make an impact?

If you have the financial acumen and organisational skills to drive high-quality project outcomes, we want to hear from you.  

Apply Now  to join the Geyer Valmont team!  

Important Note for Recruitment Agencies: Geyer Valmont manages all recruitment through our internal People & Culture team. We do not accept unsolicited resumes or candidate profiles from recruitment agencies. Geyer Valmont will not be responsible for any fees related to candidates submitted by agencies without a prior written agreement and a formal request to assist with a specific role.