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Administrative Assistant

Jaeckle Distributors

Madison, WI

Job Description

Job Description

Description:

Join a growing, team-oriented company where your organizational talent and service mindset truly make a difference.


Jaeckle Distributors is looking for a Part-Time Administrative Assistant to support our Sales team, Senior Management, and Madison office operations. This role plays a key part in keeping our workflow running smoothly—from managing marketing materials to coordinating onboarding, supporting reporting, and handling a wide range of administrative tasks.

If you enjoy variety in your work, take pride in accuracy, and thrive in a helpful, supportive environment, we’d love to meet you.

What You’ll Do

Administrative Support

  • Process customer SPIFFs and support expense/reporting activities.
  • Coordinate employee travel logistics, hotel arrangements, and onboarding schedules.
  • Assist senior management with administrative tasks, reporting, and special projects.
  • Order food for office lunches, meetings, and special events.
  • Maintain and update CRM contact records.
  • Help with monthly commission calculations and distribute reports.
  • Serve as liaison between Jaeckle Distributors and our HR support partner.
  • Support workflow for coupon applications used by field sales and customers.

Marketing Material & Workroom Support

  • Maintain, organize, and restock supplier brochures, catalogs, and marketing materials.
  • Distribute brochures and hard-copy materials to field sales.
  • Pick and prepare labels for field sales as requested.
  • Assemble and distribute new customer welcome packets.
  • Order paper, office supplies, and conference room beverages for the Madison office.
Requirements:

What Makes You a Great Fit
  • Strong proficiency in Microsoft Excel .
  • Highly organized with excellent follow-through and attention to detail.
  • Professional, reliable, and responsive.
  • Ability to balance multiple priorities in a fast-paced environment.
  • Team-oriented with a positive, people-focused approach.
  • Able to maintain a high level of confidentiality.
Our Core Values

We’re looking for someone who naturally aligns with our culture and values:


Do the Right Thing • Take Ownership • Support a Positive and Fun Environment • Do the Little Things That Make a Big Difference • Innovate to Add Value

Apply
Vacancy posted 10 days ago
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