Open app
Sign up to access all features of our service.
  • Job search
  • Favorites
  • Create a CV
    New
  • Salaries
  • Subscriptions

Administrative Assistant

Jaeckle Distributors

Madison, WI

Job Description

Job Description

Description:

Join a growing, team-oriented company where your organizational talent and service mindset truly make a difference.


Jaeckle Distributors is looking for a Part-Time Administrative Assistant to support our Sales team, Senior Management, and Madison office operations. This role plays a key part in keeping our workflow running smoothly—from managing marketing materials to coordinating onboarding, supporting reporting, and handling a wide range of administrative tasks.

If you enjoy variety in your work, take pride in accuracy, and thrive in a helpful, supportive environment, we’d love to meet you.

What You’ll Do

Administrative Support

  • Process customer SPIFFs and support expense/reporting activities.
  • Coordinate employee travel logistics, hotel arrangements, and onboarding schedules.
  • Assist senior management with administrative tasks, reporting, and special projects.
  • Order food for office lunches, meetings, and special events.
  • Maintain and update CRM contact records.
  • Help with monthly commission calculations and distribute reports.
  • Serve as liaison between Jaeckle Distributors and our HR support partner.
  • Support workflow for coupon applications used by field sales and customers.

Marketing Material & Workroom Support

  • Maintain, organize, and restock supplier brochures, catalogs, and marketing materials.
  • Distribute brochures and hard-copy materials to field sales.
  • Pick and prepare labels for field sales as requested.
  • Assemble and distribute new customer welcome packets.
  • Order paper, office supplies, and conference room beverages for the Madison office.
Requirements:

What Makes You a Great Fit
  • Strong proficiency in Microsoft Excel .
  • Highly organized with excellent follow-through and attention to detail.
  • Professional, reliable, and responsive.
  • Ability to balance multiple priorities in a fast-paced environment.
  • Team-oriented with a positive, people-focused approach.
  • Able to maintain a high level of confidentiality.
Our Core Values

We’re looking for someone who naturally aligns with our culture and values:


Do the Right Thing • Take Ownership • Support a Positive and Fun Environment • Do the Little Things That Make a Big Difference • Innovate to Add Value

Apply
Vacancy posted 12 days ago
Similar jobs that could be interesting for youBased on the Administrative Assistant in Madison, WI vacancy
  • Administrative Assistant / Cashroom Manager
     ...JOB DETAILS Job Summary The Administrative Assistant / Cash Room Manager is responsible for overseeing administrative, payroll, and cash handling operations to ensure accuracy, compliance, and operational efficiency. This role supports new hire onboarding,... 
    Suggested
    Work at office

    Jetro Restaurant Depot

    Madison, WI
    2 days ago
  • Administrative Support Professional 1st Shift
     ...-Madison Worker Type: Regular Job Summary: Supports multiple Administrators, Sr Director/Directors or department leaders in an administrative...  ...receive and screen visitors and handles general inquiries. Assists with preparing for and facilitating meetings, conferences,... 
    Suggested
    Hourly pay
    Work experience placement
    Flexible hours
    Shift work
    Day shift

    SSM Health

    Madison, WI
    1 day ago
  • Part Time Administrative Position
     ...Part-Time Administrative Assistant Join a growing, team-oriented company where your organizational talent and service mindset truly make a difference. Jaeckle Distributors is looking for a Part-Time Administrative Assistant to support our Sales team, Senior Management... 
    Suggested
    Part time
    Work at office

    Jaeckle Distributors

    Madison, WI
    3 days ago
  • Front Desk Administrative Receptionist Position

    $44k

     ...Office Assistant We're seeking a detail-oriented and proactive Office Assistant to provide essential administrative support to our team. This role is ideal for someone organized, dependable, and committed to delivering excellent customer service. Key Responsibilities... 
    Suggested
    Work at office

    REAL - Yoo Realty Group

    Madison, WI
    5 days ago
  • Temporary Administrative/Professional Positions
     ...Administrative Assistant Opportunity If you enjoy being part of a team that solves complex challenges in a collaborative environment that celebrates each person's ideas, experience, and creativity, this might be the opportunity for you. Flad is a national architectural... 
    Suggested
    Temporary work
    Work at office
    Flexible hours

    Flad Architects

    Madison, WI
    2 days ago
  • FULL-TIME ADMINISTRATIVE PROFESSIONAL
    Job Title Location 618 Jupiter Drive, Madison, WI, 53718, United States Employee Type Full Time Non-Exempt Contact Information Name Jen Bruette Phone (***) ***-**** Email ****@*****.*** Requirements Summary Details about the job requirements...
    Full time

    Oak Park Place

    Madison, WI
    1 day ago
  • Administrative Professional --- IMMEDIATE NEED!!!
     ...Primary Function: The Administrative Assistant will provide clerical support with minimal supervision to the Dashiell engineering, project management and field service teams. Duties & Responsibilities: Employee may be called upon to perform any or all of... 
    Permanent employment
    Temporary work
    For subcontractor
    Work at office
    Immediate start
    Visa sponsorship

    Dashiell

    Madison, WI
    1 day ago
  • Administrative Assistant / Data Entry Clerk (Remote Work From Home)

    $16 - $30 per hour

     ...clerks come from all different backgrounds including, data entry, telemarketing, customer service, sales, clerical, secretary, administrative assistant, warehouse, inventory, receptionist, call center, part-time, retail fields & more. Must be 16 years of age or older Must... 
    Remote job
    Hourly pay
    Part time
    Work at office
    Work from home
    Flexible hours

    Jobconversion, LLC

    Madison, WI
    2 days ago
  • FULL-TIME ADMINISTRATIVE PROFESSIONAL

    $28 - $32 per hour

     ...Administrative Assistant The Administrative Assistant (AA) is responsible for providing in-office administrative support to their assigned office, but may also be assigned duties related to a geographical market and/or Geo. Duties assigned will use a variety of administrative... 
    Full time
    Seasonal work
    Work at office

    BDO

    Madison, WI
    2 days ago
  • Administrative Professional (part-time or full-time)
     ...Administrative Assistant Why Work for Cress Funeral & Cremation Service - Speedway? Service At every level, our dedicated team members display a strong work ethic and commitment to our core values, respect for the family, the profession, and the individual. Work... 
    Full time
    Part time
    Work at office
    Local area
    Night shift

    Park Lawn Corporation

    Madison, WI
    4 days ago
  • Administrative Support Professional (Part-Time)

    $18 per hour

     ...Woodmen of America Leadership | Financial Services | Recruiting | UTK Alum | Nashville, TN We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing... 
    Hourly pay
    Part time
    Local area
    Home office

    Modern Woodmen

    Monona, WI
    3 days ago
  • FULL-TIME ADMINISTRATIVE PROFESSIONAL

    $21.62 per hour

     ...Growth Central role supporting the entire agency from our main administrative office Collaborative environment working across all...  ...Check; physical examination WHAT YOU'LL DO As an Administrative Assistant I, you'll keep agency operations running smoothly by: Front... 
    Full time
    Work at office
    Flexible hours

    Reach Dane

    Madison, WI
    5 days ago
  • Seasonal, Operations Administrative Assistant (Part Time)
     ...About the Role Provide essential administrative and operational support across one or more districts, helping drive smooth, efficient day‑...  ...support to one or more districts Support the DOC as directed Assist with day‑to‑day operations to ensure offices run efficiently Provide... 
    Part time
    Work experience placement
    Seasonal work
    Work at office
    Local area
    Remote work

    H&R Block

    Madison, WI
    1 day ago
  • Clinical Administrative Assistant
     ...Administrative Assistant Executes secretarial and administrative assignments of confidential nature and relieves management of clerical, administrative and business detail as necessary. Performs standard administrative functions such as screening telephone calls, opening... 
    Work at office

    Fresenius Medical Care

    Madison, WI
    3 days ago
  • Scheduler

    $22 - $25 per hour

     ...fast-paced environment and adapt to changing conditions while following directions. ESSENTIAL DUTIES AND RESPONSIBILITIES Assist Scheduling and Service Manager with project scheduling and service requests. Answer phone calls and emails and contact... 
    Full time
    For subcontractor
    Work at office
    Immediate start

    Express Employment Professionals Defunct

    Middleton, WI
    1 day ago
  • Administrative Assistant - Relocation Dept
     ...Administrative Assistant - Relocation Dept We have an exciting opportunity for a part-time Relocation Department Coordinator to join our team in our Madison, WI corporate office. This role provides administrative and operational support to our statewide relocation... 
    Part time
    Work at office
    Relocation
    Flexible hours

    First Weber

    Madison, WI
    2 days ago
  • Body Shop Administrative Assistant

    $17 per hour

     ...Body Shop Administrative Assistant Bergstrom Body Shop of Madison What You'll Do Provide administrative support to the body shop team, including scheduling appointments, managing repair orders, and maintaining accurate records. Communicate with guests to keep... 
    Temporary work
    Work at office
    Local area
    Monday to Friday

    Bergstrom Automotive

    Madison, WI
    3 days ago
  • Development Assistant

    $45k - $55k

     ...seeking a highly organized, personable, and motivated Development Assistant who is eager to build a career in fundraising and nonprofit...  ..., individual, and Board giving. This position provides vital administrative, research, and database support; assists with membership... 
    Temporary work
    Work at office
    Local area
    Weekend work
    Afternoon shift

    Madison Square Park Conservancy

    Madison, WI
    5 days ago
  • Seasonal part-time Administrative Assistant
     ...quest to make our community stronger, beginning with you. High school diploma or equivalent 1 years previous customer service/ administrative experience including Word and Excel program experience Cash handling experience preferred Valid Driver’s License and ability to... 
    Part time
    Seasonal work

    The National Council of Young Men’s Christian Associations o...

    Madison, WI
    1 day ago
  • Part-Time Administrative Assistant

    $22.51 - $26.3 per hour

     ...Department:School of T&T_Operations StaffJob Description:Madison College is seeking a dynamic and detail-oriented Part-Time Administrative Assistant to join the School of Technologies and Trades office. This position provides administrative and operational support to... 
    Hourly pay
    Contract work
    Part time
    Apprenticeship
    Work experience placement
    Summer work
    H1b
    Work at office
    Immediate start
    Remote work
    Visa sponsorship
    Work visa
    Monday to Friday
    Flexible hours
    Shift work

    Madison Area Technical College

    Madison, WI
    4 days ago
  • Clinical Administrative Assistant
     ...Principal Duties And Responsibilities: # Performs basic administrative functions including preparation of business correspondence, memorandums...  ...informational packages, training materials and reports. # Assists with scheduling. # Maintains calendar and daily schedules.... 
    Work at office

    Fresenius Medical Care

    Madison, WI
    4 days ago
  • Front Desk Administrative Part Time Position

    $20 - $30 per hour

    Hourly: $20-$30/hour based on experience and Spanish fluency. Job Description St. Ambrose Academy is seeking a part-time Administrative Assistant (16-24 hours per week) to join our team. The Administrative Assistant will help create a warm and inviting front office environment... 
    Hourly pay
    Part time

    Ambroseacademy

    Madison, WI
    4 days ago
  • Registered Nurse Medical Team Administrator

    $36 - $38 per hour

     ...Registered Nurse Medical Team Administrator Jefferson County Jail | Wisconsin Full Time | 7:00 AM to 7:30 PM Rotating Schedule Including Every Other Weekend Participates in On Call  Sign On & Retention Bonus Available Are you a Registered Nurse looking for... 
    Full time
    Relocation package
    Shift work

    SOUTHERN HEALTH PARTNERS INC

    Madison, WI
    1 day ago
  • Office Administration Work - Support Assistant

    $28 - $36 per hour

     ...About the job Office Administration Work - Support Assistant Office Administration Work - Support Assistant - Remote Pay: $28.00 - $36.00 per hour Part-time or Full-time About the Role We are currently seeking organized and dependable individuals... 
    Hourly pay
    Full time
    Part time
    Work at office
    Remote work
    Work from home

    HRS Talent Solutions

    Madison, WI
    1 day ago
  • Executive Assistant Office Manager
     ...partners and transportation routes. Role Description The Executive Assistant Office Manager is a part-time, hybrid role based in Madison,...  ...and functioning properly. The role provides executive-level administrative support such as scheduling meetings, coordinating calendars,... 
    Part time
    For contractors
    Work at office
    Local area
    Work from home

    Wisconsin Asphalt Pavement Association

    Madison, WI
    2 days ago
  • Construction Administrative Assistant
     ...Construction Administrative Assistant If you enjoy being part of a team that solves complex challenges in a collaborative environment that celebrates each person's ideas, experience, and creativity, this might be the opportunity for you. Flad is a national architectural... 
    Temporary work
    Work at office
    Flexible hours

    Flad Architects

    Madison, WI
    6 days ago
  • Real Estate Legal Administrative Assistant
     ...We have an immediate opening in our Madison office for a Legal Administrative Assistant. We seek an energetic professional to support the attorneys and paralegals in meeting the needs and demands of the firm's departments and other clients. You will join a supportive,... 
    Work at office
    Local area
    Immediate start

    Reinhart Boerner Van Deuren

    Madison, WI
    1 day ago
  • Executive Administrative Assistant
     ...Executive Administrative Assistant | Onsite We’re looking for a highly organized, proactive Executive Administrative Assistant who thrives in a fast-paced environment supporting senior leadership. If you excel at managing complex schedules, coordinating high-level meetings... 
    Permanent employment
    Work at office
    Monday to Friday

    Placon

    Madison, WI
    4 days ago
  • HR / Recruitment Support Assistant
     ...HR / Recruitment SupportAssistant Hiring Coordination & Administrative Support Role About the Role We are currently hiring for an HR / Recruitment...  ...includes a combination of recruitment support, scheduling assistance, applicant tracking, document handling, communication follow-... 
    Currently hiring
    Work at office

    Hrstalentsolutions

    Madison, WI
    3 days ago
  • Intellectual Property Legal Assistant
     ...Michael Best & Friedrich LLP is looking for a proactive and highly organized Legal Assistant to join our Milwaukee or Madison office ! The Legal Assistant will provide legal and administrative support to timekeepers in the Intellectual Property (IP) practice group. Prior... 
    Temporary work
    Work at office
    Local area
    Flexible hours

    Michael Best

    Madison, WI
    3 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Administrative Assistant. Be the first to apply!

Related searches