Administrative Assistant

Job Description

Job Description

Description:

Join a growing, team-oriented company where your organizational talent and service mindset truly make a difference.

Jaeckle Distributors is looking for a Part-Time Administrative Assistant to support our Sales team, Senior Management, and Madison office operations. This role plays a key part in keeping our workflow running smoothly—from managing marketing materials to coordinating onboarding, supporting reporting, and handling a wide range of administrative tasks.

If you enjoy variety in your work, take pride in accuracy, and thrive in a helpful, supportive environment, we’d love to meet you.

Administrative Support

• Process customer SPIFFs and support expense/reporting activities.
• Coordinate employee travel logistics, hotel arrangements, and onboarding schedules.
• Assist senior management with administrative tasks, reporting, and special projects.
• Order food for office lunches, meetings, and special events.
• Maintain and update CRM contact records.
• Help with monthly commission calculations and distribute reports.
• Serve as liaison between Jaeckle Distributors and our HR support partner.
• Support workflow for coupon applications used by field sales and customers.
  

Marketing Material & Workroom Support

• Maintain, organize, and restock supplier brochures, catalogs, and marketing materials.
• Distribute brochures and hard-copy materials to field sales.
• Pick and prepare labels for field sales as requested.
• Assemble and distribute new customer welcome packets.
• Order paper, office supplies, and conference room beverages for the Madison office.

• Strong proficiency in Microsoft Excel .
• Highly organized with excellent follow-through and attention to detail.
• Professional, reliable, and responsive.
• Ability to balance multiple priorities in a fast-paced environment.
• Team-oriented with a positive, people-focused approach.
• Able to maintain a high level of confidentiality.
  

We’re looking for someone who naturally aligns with our culture and values:

Do the Right Thing • Take Ownership • Support a Positive and Fun Environment • Do the Little Things That Make a Big Difference • Innovate to Add Value