Executive Assistant

Our mission is to prevent cancer and make a cleaner world. We do this with specialized decontamination technologies. We remove carcinogens and other harmful things from a variety of products before they come into contact with people. And we keep the contaminants out of the water supply, unlike the processes that we replace. Although Cool Clean Technologies has been around for 24 years, we are constantly reinvigorated with new industry applications that drive sustainable change globally… and we are on the verge of our largest opportunity yet! This is a small company positioned to grow rapidly, but we need your help! Directly supporting the CEO and COO, you will need composure and class while you greet US Senators, Fire Chiefs, and Fortune 500 customers at our door. But the next moment you might need to help check the shop for an elusive spare part. You will be stationed at the front desk, and yours will be the first face our visitors see. But we are not looking for someone who wants to stay at the desk. Instead we need someone who sees the benefit of the exposure this position will provide, and will use it to learn fast and grow into one of the many emerging needs of the company; helping us save lives and make a cleaner world. Role Overview We are seeking a dynamic and highly organized Executive Assistant to provide high-level administrative support to the CEO and COO. This is a fast-paced and high-energy role that requires excellent multitasking abilities, a proactive mindset, and a passion for contributing to a meaningful cause. The ideal candidate will be a detail-oriented professional who thrives in a rapidly changing environment and is committed to helping us achieve our ambitious goals. Key Responsibilities Executive Support: Act as the primary point of contact for the CEO and COO, managing high profile meetings, appointments, and travel arrangements. Prepare and organize presentations, reports, and documents for meetings with internal and external stakeholders. Assist in preparing and managing budgets, expenses, and project timelines for key initiatives. Communication and Coordination Serve as a liaison between executives, departments, and external partners, ensuring smooth communication and collaboration. Draft and edit correspondence, emails, and other communication materials for leadership. Organize and attend meetings, taking notes and tracking action items for follow-up. Answer, screen, and route phone calls with a friendly, positive attitude. Project Management Support strategic projects related to technology development, market expansion, and sustainability goals, ensuring deadlines and objectives are met. Coordinate logistics for team events, trade shows, and speaking engagements. Innovation & Problem-Solving Work closely with the executive team to brainstorm and implement new ideas for process improvements and operational efficiencies. Stay informed on industry trends, innovations, and emerging technologies that align with the company's key industry applications. (Firefighting, Medical Devices, Confidentiality and Discretion Handle sensitive information with discretion and maintain confidentiality in all matters related to the executive team and the business. Key Qualifications Experience 3+ years of experience supporting senior-level executives, preferably in a fast-paced, technology, or manufacturing environment. Strong understanding of project management principles and experience in driving cross-functional initiatives. Skills Exceptional organizational and time-management skills, with an ability to handle multiple tasks simultaneously. Strong written and verbal communication skills; capable of drafting professional correspondence. Proficiency in MS Office Suite (Word, Excel, PowerPoint) and other productivity tools (e.g., Google Workspace, project management software). Personal Attributes Highly adaptable with the ability to think critically and solve problems in real-time. Passionate about environmental sustainability and committed to our mission of creating a better, cleaner world. A proactive, self-starter with a positive attitude and a willingness to take initiative. Why Join Us? Impact: Be a key player in a mission-driven company that is improving global health, reducing water contamination, and making a real-world impact. Growth: As a fast-growing organization, we offer opportunities for career development and advancement in a collaborative, innovative environment. Innovation: Work alongside some of the brightest minds in manufacturing technology, continuously pushing the boundaries of what’s possible. Culture: Join a passionate, values-driven team that is committed to creating a better world for future generations. How to Apply If you’re excited about making a tangible difference in the world and have the skills to support a fast-moving executive team, we’d love to hear from you. Please submit your resume and a cover letter explaining why you’re the ideal fit for this role. We are an equal-opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or veteran status. #J-18808-Ljbffr Cool Clean Technologies, LLC