Medical Staff Coordinator

MSPRC Medical Staff Coordinator

Schedule: M-F 8 hrs/day, 40 hrs/week 100% onsite: 450 Stanyan Street, SF, CA Duration: 7 weeks with possible extension

This role is a Peer Review and Medical Staff Office support position. It is NOT a traditional credentialing specialist role. Look for quality, peer review, or MSO admin backgrounds - not credentialing specialists. The role centers on committee coordination, case review support, and quality workflows, with only very light credentialing data entry.

Looking for candidates who have experience in:

• Peer Review coordination
• Quality or Risk Management departments
• Medical Staff Office (MSO) committee support
• Handling clinical case review workflows
• Managing physician communication, minutes, agendas, and confidential case packets
• Using systems like RLDatix (RL), MIDAS, ATLAS, IRIS, or an EMR such as Epic/APeX
• High level administrative support in a clinical or hospital environment

These candidates typically come from roles like:

• Peer Review Coordinator
• Quality Coordinator
• Risk Management Coordinator
• MSO Coordinator
• Clinical Administrative Specialist

Candidates with only credentialing backgrounds (PSV heavy roles) without peer review or quality experience are not a match.

Key Skills to Look For:

• Strong organization and detail orientation
• Ability to manage clinical case files and workflows
• Experience preparing agendas, tracking cases, or supporting physician committees
• Comfortable working with confidential clinical information
• Strong written communication for drafting provider correspondence

The MSPRC Coordinator provides administrative and quality support for the Multi-Specialty Peer Review Committee (MSPRC) and related quality initiatives. This role manages committee operations, supports case review activities, ensures accurate documentation, and facilitates communication with providers. The position also supports select Medical Staff Office (MSO) functions, including committee coordination, credentialing data entry, and special projects.

Key Responsibilities:

• Committee & MSO Support
• Prepare, distribute, and track meeting invitations and agendas for MSPRC meetings.
• Compile and circulate pre-MSPRC case materials for committee members.
• Record, finalize, and distribute meeting minutes.
• Draft, proofread, and issue correspondence to providers regarding case outcomes or follow-up actions.
• Maintain accurate case tracking logs and monitor case status updates.
• Monitor and respond to MSPRC-related emails to ensure timely action.
• Correspondence with providers regarding cases.
• Generate and submit a monthly data report to the Medical Executive Committee (MEC).
• Assist MSO team in special projects related to the credentialing and privileging process.
• Quality & Clinical Review Support
• Monitor referral emails and manage the intake of new case referrals.
• Accept and log referrals from departments, staff, and physicians into RL data system.
• Triage and manage case referrals, adding reviewer comments and categorizing appropriately.
• Summarize case details to determine whether cases should advance to MSPRC, be redirected, or tracked for trend analysis.
• Coordinate with reviewers, sending case summaries and collecting feedback.
• Compile and prepare final case packets for MSPRC meeting review.
• Extract case data and supporting information from the Electronic Medical Record (EMR).
• Support the transition of current systems (ATLAS, MIDAS, IRIS) to the new RL system, ensuring data integrity and user readiness.

Required Qualifications:

• Bachelor's degree in a related field or equivalent experience/training
• Minimum 1 year of experience supporting clinical committees
• Ability to work independently and manage multiple priorities
• Familiarity with case review processes and quality improvement activities
• Background in quality and experience working in community hospital settings
• Strong organizational skills with the ability to manage multiple deadlines
• Excellent written and verbal communication skills
• High attention to detail and ability to maintain confidentiality

Preferred Qualifications:

• Associate's or Bachelor's degree in Healthcare Administration or Nursing.
• Familiarity with RL system, APeX EMR, and quality/risk management systems strongly preferred.