Specialist, Accounts Payable

Accounts Payable Specialist

Sagard Real Estate is a real estate investment advisor and operator providing investment management services throughout the U.S. including acquisitions, asset management, development and property management for our investors. With $5.3B in assets under management, our clients invest through separately managed accounts and commingled funds.

Sagard Real Estate is based in Denver with regional offices in New York City, Charlotte, Los Angeles, San Francisco and Austin metro areas.

This position will report to the Accounts Payable (AP) Supervisor and plays a key role in supporting company-wide financial operations through accurate and timely invoice and payment processing. This position is responsible for vendor maintenance and relationship management, exception resolution, and tax filing support, while serving as a collaborative resource for internal stakeholders across the organization.

Key Job Duties

• Review and resolve invoice exceptions within the AP system, including duplicate invoice research, missing information, new vendor setup requirements, and revised invoice entry, ensuring timely clearance of all flagged items.
• Research and resolve payment discrepancies, vendor statement variances, and duplicate payment issues, coordinating with vendors and internal stakeholders as needed.
• Prepare and submit state and federal tax filings for approximately 75 entities, including electronic and certified mail submissions; maintain and update the filing tracking system to ensure deadlines are met.
• Evaluate and process vendor setup requests in the AP and accounting systems, ensuring accuracy, completeness, and timely onboarding in accordance with company standards.
• Support the AP Supervisor with year-end 1099 preparation and distribution, including coordination of mailings and reconciliation of recipient information.
• Serve as backup for weekly check runs and employee expense report processing, verifying invoice header accuracy, confirming proper approvals, and executing payment processing.
• Ensure timely deposit of checks received in the office, maintaining accurate records and adhering to company deposit procedures.
• Contribute to AP team initiatives aimed at improving workflow efficiency, reducing errors, and strengthening internal controls.

Education Requirements

• Bachelor's degree is preferred; accounting/finance majors preferred.

Experience Requirements

• Minimum 3 years of accounts payable experience.
• Experience in AvidXchange preferred.
• Experience in MRI software is preferred.
• Experience in Simple Legal billing software preferred.

Knowledge, Skills, and Abilities

• Working knowledge of accounts payable processes, including invoice processing, payment cycles, vendor management, and tax filing requirements (1099s, state and federal filings).
• Familiarity with enterprise accounting systems; experience with MRI and/or Avid preferred.
• Basic proficiency in Microsoft Excel, including use of formulas, pivot tables, and data sorting for reconciliation and reporting purposes.
• Proficiency in Microsoft Office Suite (Word, Outlook).
• Strong written and verbal communication skills, with the ability to correspond professionally with vendors and internal stakeholders.
• Ability to manage multiple priorities simultaneously while maintaining accuracy and meeting deadlines in a high-volume environment.
• Ability to work independently with minimal supervision, as well as collaboratively within a team.
• Ability to identify discrepancies, research root causes, and escalate or resolve issues in a timely manner.
• Working knowledge of generative AI tools and ability to apply them effectively to AP workflows

Starting Salary Range: $65,000 to $75,000 annually

Sagard Real Estate Employee benefits include:

• Flexible Time Off
• 401k Matching Program
• Competitive Medical, Dental and Vision plus FSA and HSA options
• Paid Caregiver Leave Benefits
• Commuter Pre-Tax Savings Program (Parking and Mass Transit)
• Mentorship and Leadership Development Opportunities
• Paid Social and Engagement Events Throughout the Year
• And More

Sagard Real Estate's Commitment to Diversity and Inclusion is evident and continuously showcased from dedicated workgroup efforts and programming for recruitment, inclusive culture, retention, and training initiatives throughout our organization. To learn more about Sagard's ESG initiatives and how our DEI efforts support, visit sagard.com/responsibility.

Sagard Real Estate's Commitment to Applicants is evident with no discrimination in our recruitment process due to race, color, disability, creed, gender, sexual orientation, gender identification, age, religion, national origin, citizenship, marital status, veteran status, or any protected category by local, state or federal laws.