Assistant Project Accountant

BENEFITS

Competitive pay and benefits. A positive, friendly, and team-oriented workplace with caring leadership. Professional development and leadership programs. Opportunity to work on exciting projects for the community. Security and stability working for a financially strong company. More opportunities to grow your career through multiple U.S. office locations and affiliated companies.

POSITION SUMMARY

The Assistant Project Accountant is responsible for routine administrative duties, including maintaining accurate and complete records of project documents and assisting the project teams with the accounting and billing process. The position works under the direct supervision of either the Project Manager or a more senior Project Accountant, and must demonstrate strong organizational and time‑management skills.

MAJOR DUTIES & RESPONSIBILITIES

Process all material and subcontractor invoices for approval and input into the accounting system. Assist in reviewing subcontractor pay application information, including current contract value, stored materials, owner direct purchasing, and retainage. Request, collect, and file partial and final releases of liens; identify and address any necessary changes. Track and assist with subcontractor insurance compliance renewals. Request and obtain valid W‑9s for new vendors. Collect, confirm compliance, and process certified payrolls when required. Receive and process payroll for hourly employees. Assist with onboarding of new team members. Process Personal Action Forms (PAF) for all craft employee changes. Assist with generating billing backup details and reconciling billings against job cost per MCC Standards. Prepare job cost corrections as required. Set up and maintain general subcontractor correspondence and accounting files in the document control system. Receive, date‑stamp, and distribute all incoming mail. Order and maintain a stock of office supplies. Help maintain records of computer‑related equipment and prepare equipment transfers as needed. Assist the Superintendent or Safety Manager in maintaining OSHA documentation and postings. Provide general administrative support to the project team as requested. Conduct oneself in accordance with the Guiding Principles and exhibit attributes matching the Way We Work. Perform other duties as assigned.

JOB SKILLS & ABILITIES GUIDELINES

Computer knowledge and efficiency, including Microsoft Office products. Knowledge of Vista or similar accounting system/ERP, or the ability to navigate within 30 days of hire. Good time‑management and organizational skills. Ability to follow set instructions and seek results. Function effectively as part of a team. Dependability.

MINIMUM QUALIFICATIONS

High school diploma or GED. Previous relevant accounting experience or at least 2 years of industry experience.

WORKING CONDITIONS AND PHYSICAL EFFORTS

Ability to physically stand, bend, sit for long periods, and squat throughout the day. Ability to repeat the same movements. Ability to communicate effectively to participate fully in meetings, video conferences, and phone calls. Use hands to type, handle, control, or feel objects, tools, or controls. Occasionally lift, pull, or move up to 25 lbs. Required to travel into Stillwater, OK a minimum of 3 days a week and Tulsa, OK the remainder of the week. Must have a valid driver’s license. #J-18808-Ljbffr Manhattan Construction Company