Legal Services Assistant - Litigation

Legal Services Assistant

Ice Miller LLP, a national law firm, is seeking an experienced litigation Legal Services Assistant to support multiple attorneys in our litigation practice group. Candidates must possess strong organizational skills with a high level of attention to detail to be successful in this position.

Essential Job Duties:

• Manage all aspects of administrative practice, including legal and non-legal processes
• E-file in federal and state courts, and be able to determine and follow local or judge specific requirements related to same
• Prepare and process outgoing correspondence through email, regular mail/overnight delivery, or fax; arrange for specialized mail or courier services as required
• Monitor, organize and prioritize ongoing client projects
• Organize and maintain files, both electronic and physical, within the guidelines set by the firm.
• Manage scheduling of meetings, appointments, client-related activities, and business development related activities on electronic calendars for multiple legal assignments
• Docket deadlines, court dates, and other case-related dates within the guidelines set by the firm. Experience with Milana a plus.
• Draft pleadings, discovery, and other legal document shells
• Handle administrative tasks such as reimbursements, as well as coordinate travel, meetings, and conference calls including IT and facilities set-ups
• Proofread documents to ensure appropriate formatting, grammar, punctuation, spelling, accuracy, and completeness
• Anticipate the needs of legal assignments in order to promote timekeeper efficiencies
• Maintain positive relations with internal clients and co-workers and contribute to the self-directed team structure to assist with overflow and specialized tasks within guidelines set by the firm
• Proactive utilization of workflow management system (BigHand) to manage assignments from timekeepers, maintain an organized workload and assist others during PTO or peak periods.

Minimum Requirements:

• Five years of experience as a legal services assistant or other legal support position
• Experience supporting Litigation Attorneys
• High school diploma required
• Excellent clerical skills and knowledge of grammar, spelling and punctuation
• Strong technology skills with proficiency in Microsoft Office suite
• Excellent client service skills in person, over the phone and via email
• Excellent written and verbal communication skills in dealing with a diverse group of professionals
• Exceptional attention to detail and ability to work independently and proactively
• Ability to maintain strict confidentiality while dealing with internal and client data
• Ability to work in the office and remotely, with the appropriate internet capabilities as directed
• Must be able to perform all essential job duties

Other Requirements:

The requirements described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equipment Operated:

This position requires extensive use of a computer and telephone. This position also requires the use of printing, copying, faxing and scanning equipment.

Physical Requirements:

While performing the duties of this job, the employee is occasionally required to sit; stand; talk; see; and hear.

Mental Requirements:

Ability to communicate effectively, verbally and in writing, with a diverse group of people.

Work Environment:

While performing the duties of this job, the employee may be exposed to weather conditions while traveling. The noise level in the work environment is usually moderate.

Ice Miller is committed to recruiting, developing and retaining talented attorneys and professional staff from all backgrounds. To succeed, we take great pride in a culture where everyone at Ice Miller feels respected, is treated fairly and has the opportunity to perform to their highest potential.

Candidates must have permanent authorization to work in the United States. Ice Miller LLP is an Equal Opportunity Employer. Benefits provided include Paid time off, Health insurance, Vision and Dental Insurance, 401k (with an employer match), life insurance, and many others. Please reach out for a comprehensive list of benefits provided.