Legal Assistant

Job Description

Job Description

Description:

We are looking for a dependable, detail-oriented Legal Assistant to support our attorneys and litigation paralegal team. This role is a key part of keeping cases organized, deadlines on track, and communication moving between attorneys, paralegals, clients, courts, and outside parties.

The right person for this role enjoys structure, accuracy, and follow-through. You do not need to be the loudest person in the room, but you do need to be the person others can count on to know where things stand, what needs to be done next, and whether the details are handled. In a busy law firm, that matters.

Position Summary

The Legal Assistant provides essential legal and administrative support to the attorneys and litigation paralegal team. This position assists with preparing and organizing legal documents, maintaining case materials, coordinating communication, tracking deadlines, and supporting the day-to-day needs of active litigation matters.

This role is a strong fit for someone who enjoys being organized, working with purpose, and helping a legal team stay one step ahead. You will play an important part in making sure cases continue moving forward and that our clients receive the responsive, professional support they deserve

Our Values and Culture

We believe great legal work starts with strong values. We operate with integrity, accountability, and respect for every client and colleague. We value clear communication, dependable execution, and team members who take ownership of their work. Collaboration matters here. We support each other, share knowledge, and step in when needed. We take our client commitments seriously, and we also believe a steady sense of humor helps on busy days.

At our firm, we believe in supporting one another, treating our clients with compassion, and fostering a respectful, collaborative environment. We are a close-knit team that values integrity, clear communication, and a good sense of humor, especially on busy days.

Duties and Responsibilities

• Draft, proofread, and format legal documents, including notices, pleadings, discovery requests, subpoenas, and other legal correspondence.
• Organize and maintain legal files, case documents, and databases.
• Assist attorneys in preparing for hearings, trials, and meetings.
• File legal documents with courts and government agencies, ensuring compliance with deadlines and procedures.
• Communicate with clients, witnesses, court personnel, and other stakeholders.
• Obtain signatures for HIPAA, medical authorizations, attestations, and affidavits
• Maintain confidentiality and handle sensitive information with discretion.
• Assist in preparing trial binders and exhibits
• Support attorneys with case preparation and administrative tasks as needed
• Familiar with case management software such as SmartAdvocate
• Basic working knowledge of AI tools, including major large language models, with the ability to use them safely and responsibly to support legal drafting, research support, document review, and administrative efficiency.
• Other duties as assigned

Qualifications

• Associate’s degree or certificate in Paralegal Studies or a related field preferred
• Minimum of 2 years of experience in a legal support role, preferably in a law firm or corporate legal department.
• Familiarity with legal terminology, procedures, and documentation.
• Proficiency in legal research tools (e.g., Westlaw, LexisNexis) and Microsoft Office Suite.
• Knowledge of court filing systems and e-filing procedures.

Skills and Competencies

• Strong written and verbal communication skills.
• Excellent organizational and time management abilities.
• Close attention to detail and accuracy.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Discretion and professionalism in handling confidential information.
• Strong interpersonal skills and a collaborative mindset.

Hybrid work may be considered after 90 days of employment, based on role requirements, performance, and business needs.