Vendor Operations Specialist II

What the Role Is

Babylist is looking for a Vendor Operations Specialist II to own the day-to-day non-compliance ticket workstream for an assigned vendor portfolio, keeping issue status, reason codes, and dollar amounts accurate so the team can trust the data behind vendor decisions. You’ll resolve issues directly with vendors, including UPC and labeling problems that need to be sorted out to keep fulfillment centers moving, and close the loop with Operations and Merchandising on non-compliance outcomes. As you grow in the role, you’ll take on more of the portfolio’s data and performance story: analyzing compliance trends, preparing KPI scorecards shared with internal teams and vendor partners, and escalating patterns to the Senior Vendor Operations Specialist with supporting data. You’ll also support pieces of vendor onboarding as needed. This role sits within the Supply Chain team, reports to the Inventory Control & QA Operations Manager, and works directly with Planning, Transportation, Accounting, Merchandising, Order Management, EDI, and fulfillment partners.

Who You Are

• Able to own a high-volume non-compliance ticket queue with accuracy: you keep issue status, reason codes, and dollar amounts correct across dozens of open tickets so the team can trust the data behind vendor decisions
• Comfortable being the primary point of contact for vendor communication on compliance issues: you’re the one emailing and calling vendors to resolve routing deviations, mis-ships, and labeling problems, day in and day out
• Comfortable working daily in Google Sheets and Microsoft Excel: this is where the job actually happens, compiling vendor data templates, updating ticket trackers, and spotting errors before they go out the door
• Direct cross-functional communicator: you close the loop with Ops and Merch on non-compliance issues yourself
• Open to growing into portfolio-level ownership over time: analyzing vendor compliance trends and contributing to KPI scorecards as you build context in the role
• Comfortable supporting pieces of vendor onboarding as needed, without owning the process end to end
• 3–5 years in vendor operations, inbound logistics, supply chain coordination, or any role that required high-volume vendor communication and accurate issue tracking
• Comfortable owning a defined scope with minimal oversight, you make decisions within your lane and escalate the right things, not everything
• You naturally reach for AI in your work — at Babylist, every team uses AI daily. You’re already using it to move faster and improve your output, and you stay curious about what’s coming next.

How You Will Make An Impact

• Own the day-to-day non-compliance ticket workstream for your portfolio: keep issue status, reason codes, and dollar amounts accurate so the team can trust the data behind vendor decisions
• Serve as the primary point of contact for high-volume vendor communication on compliance issues, from routing deviations to mis-ships, following up until every thread resolves
• Resolve UPC and labeling issues directly with vendors to unblock fulfillment centers
• Close the loop with Operations and Merchandising on non-compliance outcomes directly
• Pursue credit memos on open discrepancies so financial impact is recovered
• Support pieces of vendor onboarding as needed, working from the Senior Vendor Operations Specialist’s established playbook
• Analyze vendor compliance trends and prepare KPI scorecard metrics shared with internal teams and vendor partners as you grow into owning your portfolio’s performance story
• Funnel consolidated portfolio KPIs and trend data to the Senior Vendor Operations Specialist for network-level performance reporting
• Surface process improvement proposals based on your portfolio data, bringing the idea and evidence to the Senior Vendor Operations Specialist

Why This Role

• You’ll build real vendor operations fluency fast: this role is the primary point of contact for compliance issues across a live portfolio, not a queue you’re shielded from
• You’re trusted to communicate directly with Merchandising, Operations, and vendor partners on the issues in your queue
• As you build context in the role, you’ll grow into owning your portfolio’s data and performance story, the natural next step toward Senior Vendor Operations Specialist

About Compensation

We use a market-based approach to compensation. The starting salary range for this role is:

$75,825 to $101,094

Your starting salary will be based on your location, experience, and qualifications, with increases over time tied to performance, role growth, and internal pay equity.

Who We Are

Babylist is the leading platform for expecting and new families. More than 10 million people shop with Babylist every year, making it the go-to destination for seamless purchasing, guidance, and expert recommendations. As a modern, AI-forward tech company, Babylist has expanded from a universal registry into a full ecosystem — the Babylist Shop, Babylist Health, Babylist Money, NYC and LA showrooms, branded content, and more — generating $750M in revenue in 2025. Building the generational brand in baby, Babylist is reshaping the $235B kids and baby market and helping parents feel confident, connected, and cared for at every step.

Our Ways of Working

Babylist is remote-first with team members across the U.S. and Canada who move fast, think smart, and use AI as part of how they work every day — not as an experiment, as an expectation. We come together twice a year to build the relationships behind the work, and we hire people who are genuinely excited about what's possible and prove it through how they show up.

Why You Will Love Working At Babylist

Our Culture

• We work with focus and intention, then step away to recharge
• We believe in exceptional management, and we invest in the tools and the time to connect with colleagues
• We build products that positively impact millions of people's lives
• AI is part of how we work, not a side experiment. You'll have leading tools like Claude and ChatGPT from day one, with no waiting on access, so the busywork gets handled and your judgment goes where it counts

Growth & Development

• Competitive pay and meaningful opportunities for career advancement
• We believe technology and data can solve hard problems
• We're committed to career progression and performance-based advancement

Benefits

• Company-paid medical, dental, and vision insurance
• Retirement savings plan with company matching and flexible spending accounts
• Generous paid parental leave and PTO
• Winter Wonder Week: the whole company takes a paid week off at the end of the year, whether or not you celebrate anything, so everyone's out at once and comes back refreshed
• Remote work stipend to set up your office
• Perks for physical, mental, and emotional health, parenting, childcare, and financial planning

Important Notices

Recorded Interviews. Babylist uses an interview recording tool to record and transcribe interviews for evaluation purposes in accordance with applicable privacy laws. By participating in an interview, you consent to this recording and transcription.

Interview Integrity. AI is part of how we work at Babylist. We expect you to use it too. Your application and interviews should still reflect you and your own thinking. We'll tell you when AI is encouraged. Misrepresentation at any stage may result in removal from consideration for this and future roles.

How We Review Applications We use AI throughout our hiring process to help review, screen, and assess applications. These tools support our team's review; they do not replace it, and every hiring decision is made by a person.

Connections at Babylist. If you have a family member or close personal relationship with a current Babylist employee, please let your recruiter know. This helps us keep our process fair and transparent for everyone.

Protect Yourself from Scams. All official outreach comes from the Babylist Talent Team via @babylist.com email addresses only. We will never ask for payment or personal financial information. If you receive outreach via WhatsApp, Telegram, or a non-Babylist email, it's not us. Verify open roles at babylist.com/careers.