Bookkeeper

Job Description

Job Description

We are looking for an experienced Bookkeeper to support a busy organization in Ventura, California through a Contract position. This role will oversee core accounting activities, including payment processing, payroll coordination, scholarship disbursements, and donation-related reconciliations. The ideal candidate brings strong bookkeeping knowledge, accuracy in financial recordkeeping, and the ability to manage multiple priorities in a deadline-driven environment.

Responsibilities:
• Manage vendor payments through online bill pay and prepare checks for mailing when needed.
• Partner with Human Resources to support payroll-related activities for a workforce of 21 employees, including both hourly and salaried staff.
• Process required payments to CalPERS and maintain accurate supporting records.
• Administer scholarship disbursements by preparing payment checks, tracking installment schedules, and reconciling awarded amounts.
• Handle a high volume of seasonal scholarship payouts with close attention to timing and accuracy.
• Reconcile donation activity each month between QuickBooks and Raiser’s Edge to ensure complete and accurate reporting.
• Record and monitor incoming donations, maintaining organized financial documentation for regular contribution activity.
• Support day-to-day bookkeeping functions, including accounts payable, accounts receivable, and bank reconciliations.• 5+ years of bookkeeping experience with strong attention to detail.
• Proficiency with QuickBooks in a business or nonprofit accounting environment.
• Hands-on experience with accounts payable, accounts receivable, and bank reconciliation processes.
• Ability to coordinate effectively with HR on payroll support activities.
• Strong attention to detail and accuracy when managing payments and financial records.
• Experience handling high-volume transactions and balancing multiple deadlines.
• Fund accounting experience is highly preferred, particularly in environments with restricted funds or scholarship activity.