Entrepreneurial Services Administrative Assistant

Administrative Assistant

Kaufman Rossin is seeking a highly organized, self-directed Administrative Assistant to support our Entrepreneurial Services team. Our Entrepreneurial Services team works closely with mid-sized businesses, providing trusted tax and accounting services that help clients navigate complex financial needs and achieve their goals. This position requires the ability to manage multiple tasks simultaneously in a very fast-paced environment in office. Our ideal candidate is good with people, displaying a positive attitude and professional demeanor. This is an on-site position, in our Miami office, 5 days/week.

Responsibilities include:

• Support department with routine administrative duties including travel coordination, calendar management, appointment scheduling, and expense reconciliation
• Review, direct, and respond to correspondence
• Draft engagement letters
• Assist with client onboarding and related account opening processes
• Filing, copying, scanning, and faxing
• Manage highly confidential tax, financial, and client documentation with accuracy, discretion, and attention to detail.
• Managing all client shipping via FedEx and USPS
• Support departmental billing functions, including invoice preparation and billing-related reporting as well as preparing billing reports for department partners.
• Generate and distribute tax due date reports during tax season to support workflow management and deadline compliance.
• Create and submit expense reports for partners and departmental staff
• Complete and maintain timesheets on behalf of department personnel as requested
• Tend to reception as needed