Operations Coordinator

Communications Representative

Works under the supervision of the Emergency Management/Communications Manager. The Communications Representative provides excellent customer service and assistance to all. This position handles the flow of communication quickly and efficiently and alerts all involved parties during disasters, emergencies, and drills. The Communications Representative is responsible for intake of all inbound calls to the Mosaic Life Care main phone number and code line, transferring calls, paging out messages to various Mosaic Life Care caregivers/providers, and connecting caregivers/patients/visitors to facilitate patient care. The Communications Representative utilizes multiple means of telecommunication to serve the customer in both emergent and non-emergent situations.

Responsibilities include acting as a communication liaison by utilizing multiple forms of telecommunication to connect and relay information to all Mosaic Life Care caregivers, patients, and visitors. Performs process for contacting "on-call" leaders/physicians/caregivers to facilitate patient care. Monitors and takes action related to Fire Alarm Panels, Blood Bank alarms, Gas Alarms, MET Alarms, and Code Alarms. Communicates appropriate information to designated response teams/caregivers. Monitors NOAA Weather Radio for severe weather and follows the appropriate emergency response plans. Helps facilitate Code Blue Cart/Crash Cart Exchange requests. Works with Pharmacy, Nursing Unit, and Distribution in this process. Greets obstetric patients, notifies OB caregivers of patient's arrival, performs security check-in of OB Department visitors, monitors and manages the entrance into the OB unit, monitors and manages the afterhours door access process for patients/visitors at the Maternity Entrance, and monitors Security Alarms for OB and notifies OB of alarm location.

Overhead paging is responsible for directing visitors to appropriate areas in the hospital and answers questions regarding patient information. Performs procedure for making long distance calls using Mosaic Life Care entities and designated long-distance services. Facilitates Interpreter Services for the organization. Completes Shared Services functions Monday-Friday between 4:30pm-7:00am and 24hrs on weekends and holidays. This includes managing Shared Services calls utilizing the knowledge base library to assist in answering caregiver questions, submitting work orders to Maintenance/EVS via the TMS and Neocase platforms, etc. Acts as the Liaison between patients and Home Health/Hospice nurse on-call on nights and weekends. Relays messages/instructions to the nurse on-call, documents calls and requests received for Home Health/Hospice via Community Health Line messages. Facilitates Sleep Room requests for Physicians in Sleep Rooms 5 & 6. Completes booking for Sleep Rooms on behalf of physicians, maintains the Sleep Room calendar, arranges cleaning as needed after use of the room.

Education: H.S. Diploma - Required

Work Experience: Communicating with multiple forms of telecommunication - Required. Proficient in usage of medical terminology. - Required. Excellent communication skills and the ability to prioritize. - Required. Experience as a secretary in a health care setting - Preferred. Minimum speed of 40 words per minute and computer literacy - Preferred.

Licenses and Certifications: Upon Hire

Travel Requirements: Must be able to travel between various system facilities and off-site locations as needed. - Required

About Us: Mosaic Life Care is a health care system in northwest Missouri. With a vision of transforming community health by being a life-care innovator, Mosaic places the holistic needs of patients first by providing the right care at the right time and place offering high value and quality health care.

Mosaic has a wide array of benefits to meet each employee’s individual needs. Our benefits were designed by listening to people just like you. Mosaic also offers several perks with a focus on ensuring our employees feel valued including concierge services, employee lounge, wellness programs, free covered parking, free on-site and virtual health clinics, and many more. When paired with compensation and recognition, it is what continues to make us the employer of choice for employees at any stage of their journey.