Operations & Administrative Coordinator

Operations & Administrative CoordinatorLooking for a role where organization, accuracy, and problem-solving make a real impact?We're seeking a highly organized Operations & Administrative Coordinator to help keep our growing staffing and recruiting firm running smoothly behind the scenes. This position is ideal for someone who enjoys managing details, meeting deadlines, improving processes, and making sure nothing falls through the cracks.This is not a recruiting role and it is not an accounting role. Instead, you'll serve as the operational backbone of the business by supporting payroll, billing, onboarding, compliance, job postings, and daily administrative functions.What You'll DoProcess weekly payroll and review employee timesheets for accuracyMaintain payroll records, employee documentation, and compliance filesAssist with employee onboarding and new hire paperworkGenerate client invoices and support billing and collections activitiesRespond to client billing inquiries and maintain accurate recordsCoordinate onboarding paperwork and employment documentationMaintain employee and candidate records within company systemsCreate and manage job postings across multiple platformsSchedule interviews and assist with candidate communicationsManage timesheet collection and approval processesPerform data entry, reporting, and record maintenanceSupport leadership with special projects and process improvementsWhat We're Looking ForExperience in payroll, office administration, bookkeeping support, staffing, HR, or a related administrative role preferredStrong attention to detail and commitment to accuracyExcellent organizational and time-management skillsAbility to manage multiple priorities and deadlinesStrong written and verbal communication skillsProficiency with Microsoft Office and cloud-based software systemsExperience with payroll systems, ATS platforms, or CRM software is a plusProfessional, dependable, and self-motivatedComfortable working independently in a fast-paced environmentProcess-oriented mindset with a desire to improve efficiencyBenefitsCompetitive Pay Based on ExperiencePaid Time OffHealth Insurance OptionsDental Insurance OptionsVision Insurance OptionsRetirement Savings OpportunitiesProfessional Development OpportunitiesSupportive Team EnvironmentWhy Consider This Opportunity?This is a great opportunity for someone who enjoys variety in their day and wants to play a key role in a growing local business. You'll have the chance to support multiple areas of the organization, contribute to important business operations, and help create a positive experience for both employees and clients.If you enjoy staying organized, solving problems, and helping a team succeed, we'd love to hear from you.Apply today to learn more about this opportunity.