HR/ Executive Assistant

Human Resources / Executive Assistant

The Human Resources / Executive Assistant provides administrative and operational support to both the Human Resources function and Executive Administration team. This position plays a key role in supporting employee engagement, recruitment, onboarding, and organizational operations while maintaining professionalism, confidentiality, and exceptional customer service. The ideal candidate is highly organized, self-driven, adaptable, and eager to grow professionally within a collaborative and fast-paced environment. This role offers opportunities for professional development and career growth for individuals interested in expanding their experience in Human Resources.

Essential Duties & Responsibilities:

• Manage employee recruitment activities, including posting positions, coordinating interviews, communicating with candidates, and assisting hiring managers throughout the selection process.
• Coordinate and manage new hire onboarding processes and employment documentation.
• Conduct new hire orientations and provide information regarding HR policies, procedures, programs, and employee benefits.
• Perform onboarding and offboarding activities, ensuring a positive employee experience and accurate recordkeeping.
• Maintain and update confidential employee personnel files and HR records in accordance with organizational policies and applicable regulations.
• Assist with employee engagement initiatives, employee events, wellness activities, recognition programs, and other special projects.
• Respond to internal and external inquiries related to Human Resources and administrative support in a professional and timely manner.
• Perform general administrative office duties including answering and directing incoming phone calls, receiving and sorting incoming mail, and document preparation.
• Provide daily administrative support to the Executive Administration team, including drafting correspondence, preparing reports and presentations, coordinating meetings, and managing calendars as needed.
• Support the organization by identifying opportunities for process improvement and assisting with implementation of new initiatives.
• Exercise independent judgment and demonstrate initiative while managing multiple priorities and deadlines.
• Maintain confidentiality and professionalism when handling sensitive employee and organizational information.
• Perform other Human Resources and administrative duties as assigned.

Essential Skills & Abilities:

• Excellent verbal and written communication skills.
• Strong interpersonal, customer service, and relationship-building skills.
• Excellent organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Self-driven with the ability to work independently and take initiative.
• Positive attitude with a willingness to learn and grow professionally.
• Working knowledge of human resource principles, practices, and procedures.
• Strong problem-solving and critical-thinking abilities.
• Excellent time management skills with a proven ability to meet deadlines.
• High level of professionalism, discretion, and confidentiality.
• Proficient in Microsoft Office Suite and related office software applications.

Essential Education & Experience:

• High School Diploma or GED equivalent required.
• Minimum of two (2) years of related administrative or Human Resources experience required.
• Associate's or bachelor's degree in human resources, Business Administration, or a related field preferred.
• PHR or SHRM-CP certification preferred.

Essential Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to frequently communicate verbally and hear conversations in person and over the telephone.
• Must be able to stand, walk, bend, reach, and move throughout the office and organization facilities.
• Must occasionally lift, carry, push, or pull up to 15 pounds.
• Must be able to operate standard office equipment, including computers, printers, copiers, and telephones.
• Must be able to access and navigate all departments and facilities within the organization.