Operational Support Specialist

Job Description Position Summary The Operational Support Services Specialist is a vital member of the Support Services team responsible for the timely processing, organization, and distribution of patient and insurance correspondence across multiple healthcare facilities. Reporting to the Manager of Support Services, this role ensures critical documents are accurately received, indexed, scanned, and routed to support revenue cycle operations and maintain compliance with HIPAA and organizational standards. Key Responsibilities Receive, review, and process patient and insurance correspondence from multiple sources, including mail, email, fax, and bank lockbox transactions. Sort, organize, scan, index, and upload documents into document imaging, workflow, and patient accounting systems. Demonstrate an understanding of revenue cycle processes, including patient billing, collections, denials, and financial assistance, to accurately route documentation to the appropriate teams. Ensure all mailroom and document imaging activities are completed accurately and efficiently to support timely account resolution and minimize financial risk. Sort, date-stamp, and distribute incoming correspondence, including checks, faxes, emails, and postal mail. Maintain document security and confidentiality in accordance with HIPAA regulations and company policies. Assist with onboarding and training new team members as needed. Cross-train across departmental functions to support operational efficiency and business continuity. Perform additional duties and special projects as assigned. Required Qualifications High school diploma or GED equivalent. Minimum of 1 year of clerical, administrative support, mailroom, or healthcare revenue cycle experience. Proficiency with Microsoft Office or Google Workspace applications. Strong organizational skills with exceptional attention to detail. Ability to learn and navigate multiple software systems and applications. Ability to lift and move packages weighing up to 25 pounds. Preferred Qualifications 2+ years of clerical, administrative, mailroom, or healthcare revenue cycle experience. Previous experience working within a healthcare environment. Experience using document imaging systems, electronic health record (EHR), or patient accounting platforms such as Hyland or Cerner. Skills Healthcare Operations Support Mail Processing & Distribution Document Imaging & Scanning Administrative Support Data Entry & Document Management Organization & Time Management Attention to Detail Customer Service Mindset Physical Requirements Ability to sit, stand, walk, bend, reach, push, pull, and perform repetitive motions as needed. Visual acuity sufficient to review, analyze, and process written and electronic information. Ability to occasionally move and transport materials weighing up to 25 pounds. Why Join Us? This is a great opportunity for candidates looking to build a career in healthcare operations and revenue cycle support. You'll gain exposure to essential healthcare business functions while working in a collaborative, fast-paced environment where accuracy and organization are highly valued. Job Type & Location This is a Contract position based out of Fort Smith, AR. Pay and Benefits The pay range for this position is $17.00 - $17.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Fort Smith,AR. Application Deadline This position is anticipated to close on Aug 24, 2026. About TEKsystems We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, #J-18808-Ljbffr