Executive Assistant

Executive Assistant

The Executive Assistant serves as a trusted partner to the Chief Executive Officer and Executive Chairman, providing high-level administrative and operational support to the Executive Office. In addition, this role serves as a key resource for the broader executive leadership team, providing in-office support, facilitating meetings and events, managing executive office logistics, and helping ensure the smooth day-to-day operation of the corporate office. The position also oversees Board of Directors and committee administration, ensuring effective meeting planning, communication, and engagement with Board members and executive leadership.

The ideal candidate is a highly organized, proactive professional who thrives in a fast-paced environment and can effectively manage multiple priorities with exceptional attention to detail and sound judgment. This individual will regularly interact with senior executives, Board members, associates, and external stakeholders, representing the Executive Office with professionalism and discretion. Success in this role requires strong interpersonal and communication skills, a sense of urgency, and the ability to maintain the highest standards of confidentiality, integrity, and executive presence.

Essential Functions

Executive Support

• Provide administrative support to the Chief Executive Officer, Executive Chairman, Chief Financial Officer, and other executives based in Broadview Heights as needed including calendar management, meeting coordination, travel arrangements, expense reporting, and meal planning.
• Anticipate executive needs and proactively manage priorities to maximize efficiency and effectiveness.
• Coordinate internal and external communications on behalf of executive leadership.
• Prepare meeting materials, presentations, correspondence, and other executive documents.
• Serve as a liaison between executive leadership, Board members, associates, and external stakeholders.
• Handle confidential and sensitive information with the highest level of discretion and professionalism.

Executive Chairman, Board, and Committee Support

• Coordinate Board and Committee meetings including coordinating calendars, location, travel, meals, applicable audio-visual equipment, preparing materials, etc.
• Provide onsite support for Board and Committee meetings.
• Manage Board governance tool (Diligent) which includes uploading Board and Committee meeting materials into the tool in preparation for meetings.
• Coordinate activities and meeting logistics for external boards or committees supported by the Executive Chairman.
• Prepare and process Board-related expenses, reimbursements, and supporting documentation.

Investor Relations Support

• Coordinate investor, analyst, and shareholder meetings and communications as needed.
• Distribute pre-earnings communications and materials to key shareholders, Board members, and the CEC.
• Monitor designated communication line for analysts on earnings release days.
• Distribute post-earnings analyst reports and related communications to Board members and the CEC.

Office Manager

• Serve as the primary point of contact for day-to-day office operations and facility-related needs.
• Coordinate office supplies, equipment, and vendor services to support a productive work environment.
• Manage conference room scheduling, visitor logistics, and office events.
• Facilitate maintenance requests and partner with Facilities, IT, and building management to resolve office issues.
• Review and approve invoices and expenses for office-related expenses and vendor services.
• Support onboarding activities, including workspace setup and office orientation for new associates.
• Help maintain a professional, welcoming, and organized office environment for associates and visitors.

Other Administrative Support

• Provide administrative support/event planning for annual leadership meetings (eg., Annual Leadership and Strategy meetings)
• Assist recruiting team in scheduling interviews for current job openings
• Coordinate associate activities at Broadview Heights office
• Perform additional duties as assigned

Qualifications

EDUCATION:

• High School Diploma required
• Bachelor's degree in Business Administration or related field (relative experience will be considered in lieu of degree)

EXPERIENCE & SKILLS:

• 10+ years of relevant experience working with senior-level executives
• Excellent interpersonal and written communication skills
• Strong knowledge of Microsoft Office Suite with the ability to learn new software
• Excellent organizational skills and attention to detail
• Time management skills with a proven ability to meet deadlines
• Ability to function well in a high-paced and collaborative work-environment
• High degree of discretion and confidentiality as appropriate

PHYSICAL REQUIREMENTS:

• Occasional travel will be required

Sotera Health goes to market through its three best-in-class businesses Sterigenics, Nordion and Nelson Labs. Sterigenics is a leading global provider of outsourced terminal sterilization and irradiation services for the medical device, pharmaceutical, food safety and advanced applications markets. Nordion is the leading global provider of Co-60 and gamma irradiators, which are key components to the gamma sterilization process. Nelson Labs is a global leader in outsourced microbiological and analytical chemistry testing and advisory services for the medical device and pharmaceutical industries.