Executive Assistant and Office Operations

About The Role The Executive Assistant and Office Operations role provides high-level administrative, human resources, and office management support to ensure the efficient day-to-day operations of Famicos Foundation. Reporting to the Executive Director, this position serves as a central coordination point for executive support and office operations while maintaining a high level of confidentiality and professionalism. Key Responsibilities Executive and Administrative Support Maintain and manage records for the Executive Director and corporate files Manage Executive Director calendar, scheduling, and office/building usage Prepare correspondence, reports, board materials, minutes, and presentations Answer and manage incoming calls and communications Support organizational reporting, including monthly and quarterly reports Office Operations and Coordination Oversee general office operations, supplies, and inventory control Coordinate reception area coverage, scheduling, and backup support Manage community room scheduling and usage Organizational Support Supervise or coordinate support functions such as reception and related services (as assigned) Maintain professionalism and a positive work environment Complete special projects and additional duties as assigned by the Executive Director Qualifications 35 years of experience in administrative support, office management, and/or human resources Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and general office systems Excellent organizational, recordkeeping, and multitasking abilities Strong written and verbal communication skills Ability to handle sensitive and confidential information with discretion Self‑motivated with the ability to work independently and meet deadlines Experience in nonprofit or community development environments preferred Skills and Attributes Highly organized with strong attention to detail Strong problem‑solving and decision‑making abilities Ability to manage multiple priorities in a fast‑paced environment Professional demeanor with strong interpersonal skills Collaborative team player with a service‑oriented mindset Commitment to the mission and values of Famicos Foundation Why Join Us? At Famicos Foundation, you’ll be part of a mission‑driven team committed to strengthening communities and improving lives. We value collaboration, integrity, and impact—and we invest in people who share that vision. #J-18808-Ljbffr FAMICOS FOUNDATION