Executive Administrative Assistant

Get AI-powered advice on this job and more exclusive features. Direct message the job poster from Staffing Solutions Enterprises Senior Recruiter for Staffing Solutions Enterprises connecting HR, CSR, and Administrative talent with exciting career opportunities. We are excited to partner with our client to identify a polished, detail-oriented Executive Assistant, who will be responsible for comprehensive support to an executive. This dynamic position requires the ability to anticipate needs, think critically, and independently offer solutions to problems with a high level of professionalism and confidentiality. Job Description The Executive Assistant provides executive support in a working relationship to a member of the C-suite. The Executive Assistant’s responsibilities include managing calendars, making travel arrangements, preparing expense reports, and maintaining an organized and efficient office. The Executive Assistant has a vital role within the organization as no other team member has as much impact on the productivity of the executive's office. Responsibilities and Duties Provides sophisticated calendar management for the executive while prioritizing inquiries and requests and troubleshooting conflicts. Work closely with the executive to keep them well-informed of upcoming commitments and responsibilities, following up appropriately. Communicates directly, and on behalf of the executive, with staff, C-suite leaders, and others on matters related to their programmatic initiatives. Provides a bridge for smooth communication between the executive's office and internal departments or external clients, demonstrating leadership to maintain credibility, trust, and support with senior management staff. Completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, emails, and other tasks that facilitate the executive's ability to lead the company effectively. Prioritizes conflicting needs; handles matter expeditiously and proactively, and follows through on projects to successful completion, often with deadline pressures. Makes all travel arrangements and plans for all details of such. Maintain a presence in the office to effectively communicate necessary information to the executive; must be able to accurately identify what information is “necessary” Manages many aspects of the executive’s professional life in an anticipatory manner that meets the expectations of the executive and allows them to focus on corporate productivity. Participates as an adjunct member of the Executive Team, including assisting in scheduling meetings and attending meetings. Qualifications and Skills Expert-level written and verbal communication skills Exceptional organizational skills and impeccable attention to detail Team player with the ability to also be effective independently Able to maintain a high level of integrity and discretion in handling confidential information Ability to react with appropriate levels of urgency to situations that require rapid response and/or turnaround Forward-thinking individual, who actively seeks opportunities and proposes solutions Education and Experience Requirements Strong work tenure: 5 to 10 years of experience supporting C-Level Executives Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat Onsite three days in Cleveland, two days WFH Monday-Friday, 8am-5pm with some flexibility Comp range $90K-$110K Seniority level Seniority level Mid-Senior level Employment type Employment type Full-time Job function Job function Administrative Industries Legal Services, Law Practice, and Investment Banking Referrals increase your chances of interviewing at Staffing Solutions Enterprises by 2x Inferred from the description for this job Medical insurance Vision insurance 401(k) Get notified when a new job is posted. Sign in to set job alerts for “Administrative Assistant” roles. Cleveland, OH $36,000.00-$45,000.00 1 week ago Cleveland, OH $40,000.00-$45,000.00 1 week ago Cleveland, OH $89,000.00-$100,000.00 5 days ago Cleveland, OH $36,000.00-$43,000.00 4 weeks ago Cleveland, OH $40,750.00-$49,860.00 1 day ago Bedford Heights, OH $17.00-$19.00 1 week ago Admn. Assistant, Head Start, Center-Based We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr