Executive Assistant

Executive Assistant to the Dean (School of Medicine)

Location: Cleveland, OH

Employment Type: Temporary to potential hire

Pay $35

Are you an experienced executive assistant looking to use your leadership and strategic operations skills in a top-tier medical academic environment? The School of Medicine is seeking a dynamic Executive Assistant to the Dean and Chief of Staff. This key role offers the opportunity to manage high-level priorities, oversee executive communications, ensure operational excellence, and play an essential part in shaping the schools academic, research, and administrative operations.

Key Responsibilities:

• Oversee the integrity of the Deans Office operations, manage complex schedules, and support budget monitoring in collaboration with the Chief of Staff.
• Conduct research and analysis to prepare executive-level briefings, presentations, and reports.
• Manage official communications, acting as a liaison between the Deans Office, university leadership, external medical centers, and community stakeholders.
• Develop, assess, and implement administrative policies, procedures, and office support systems for greater efficiency.
• Plan and execute meetings, events, and special initiatives, ensuring strategic alignment with institutional goals.
• Lead and supervise an executive aide, providing guidance and performance evaluation.
• Coordinate and drive special projects and represent the Deans Office in strategic committees.
• Embrace modern technologies, including new AI tools, scheduling platforms, and data management systems for operational improvement.

Qualifications:

• Bachelors degree in business, science, healthcare, or a related field.
• 7-10+ years of progressive executive support or office management experience (higher education or medical center setting strongly preferred).
• Grants management experience a plus.
• Strong organizational, analytical, and project management skills.
• Highly professional communication skills and the ability to handle confidential information with sound judgment.
• Advanced knowledge of academic governance, university policies, and compliance requirements.
• Skilled in financial analysis, budget forecasting, and the use of office technologies (including Microsoft Office Suite; Drupal training provided).
• Demonstrated ability to collaborate with a wide range of internal and external stakeholders.

What We Offer:

• Leadership role in a respected and innovative academic medical center.
• Opportunity to shape policies and drive operational improvement at the senior level.
• Collaborative team culture in a mission-driven environment.
• Professional growth, training, and development opportunities (including learning Drupal).
• Competitive compensation and university benefits.

Working Conditions:

Position operates in a fast-paced, professional office setting. The role requires high responsiveness, adaptability, and the consistent ability to maintain confidentiality.

If youre ready to leverage your executive administration expertise to help advance medical education and research, apply today! Send your resume to View email address on click.appcast.io and join the leadership team.