Executive Assistant

Executive Assistant

Walt Disney Imagineering is the creative force that imagines, designs, and brings to life all Disney theme parks, resorts, attractions, and cruise ships worldwide. Working across a spectrum of disciplines that range from creative and conceptual to scientific and technical, Imagineers blend an innovative mixture of storytelling, art, science, and technology to create immersive experiences, memorable destinations, and innovative entertainment for families around the globe.

Nearly every project at Walt Disney Imagineering includes a first-of-its-kind. Innovation is in our DNA, and Imagineers constantly push the boundaries of technology and invent new goals as well as the solutions to achieve them. As Imagineers, one of our greatest rewards is knowing that the experiences and environments we create inspire others. The diversity of expertise at Imagineering makes us uniquely capable of influencing positive change in our communities and around the world. And knowing that we have helped make a difference is incredibly fulfilling and inspiring for all of us.

At Ride Engineering, it is our responsibility to move people through our stories in magical ways that bring these experiences to life! Ride Engineers bring optimism and solutions to design challenges that often seem impossible, and partner with diverse creative talent to define and build one-of-a-kind experiences that bring fun and joy to millions of people all around the world. We Create To Inspire!

This Executive Assistant opportunity will provide administrative support to the Executive Ride Development Engineering.

This is a Full-Time role.

What You Will Do

We're looking for a proactive, organized, adaptable Executive Assistant to provide exceptional administrative support for the Ride Engineering Studio Executive and secondary support for department needs as required. You'd be a key member of a multidisciplinary, high-visibility team developing innovative ride platforms for Disney's theme parks, attractions, and cruise ships worldwide.

On any given day, the role may require you to complete many of these tasks, often simultaneously:

• The Executive Assistant provides exceptional delivery of assertive professionalism. This position requires initiative, creative thinking, problem-solving and prioritization skills, as well as decision-making, and proficiency in communication at all levels.
• As a self-starter, this individual will be able to anticipate needs and handle confidential information, offer creativity to initiate enhancements and maximize work products, drive work products, and showcase action-oriented follow-through. In addition, the Executive Assistant will master technology and a variety of computer programs, be flexible with work schedules to meet impromptu demands, and function as a proactive member of the department while supporting the Executives and their teams in addition to the administrative area including contributing ideas for continuous improvement.
• Proactive facilitation of information flow, calendar planning and meeting preparation in a dynamic environment which includes conducting pre-work and item preparation.
• Acting as the primary contact for all incoming communication and ensure interactions are handled in a professional manner.
• Proactively managing Leader's complex calendar(s), coordinating external and internal meetings, planning and executing travel arrangements.
• Anticipating, preparing and organizing information and document needs prior to all events.
• Ensuring daily prioritization of communication, meetings, and action items.
• Preparation of executive level presentations, memos, letters, spreadsheets and other correspondence.
• Providing oversight for all LOB office administration and organizational task support, including but not limited to screening and routing phone calls, maintaining filing systems, preparing expense reports and processing workflow requirements through SAP.
• The Executive Assistant is accountable for exercising discretion, judgment and diplomacy, and for consistently displaying initiative, ingenuity, and professionalism.

Required Qualifications & Skills:

• 3+ years' administrative experience successfully supporting senior level executives in a corporate environment including significant interactions with internal and external senior leaders.
• Demonstrated ability to interact, partner and network with all levels of management in a fast-paced dynamic environment.
• Excellent written, verbal and interpersonal communication skills to assure professional interaction with senior executives, internal partners, and external contacts.
• Demonstrated ability to blend a positive attitude, flexibility, discretion and command while managing multiple priorities, including preparing written communication, expense reports, spreadsheets, presentations, meeting notes, copying, filing, faxing and telephone coverage.
• Strong command of English grammar skills with an ability to prepare correspondence from notes, meetings and author documents and reports.
• Ability to appropriately respond to and resolve cast and guest issues with little direction.
• Ability to work effectively in a team environment.
• Demonstrated ability to take initiative, proactively problem-solve using sound judgment and handle confidential and sensitive information.
• Enthusiastic attitude and strong work ethic.
• Strong computer/technology skills, including but not limited to Microsoft Word, Excel, Outlook, PowerPoint, Visio, SAP (Concur, Field Representative, Employee ESS, Casual Buyer, etc.) and other software/operating systems such as Keynote.
• Strong organizational and follow-through skills, orderly and detail-oriented with ability to handle multiple work streams simultaneously, prioritize work and accurately and efficiently archive documents and work products.
• Proven knowledge of the TWDC culture, structure and operating practices.

Preferred Qualifications & Skills:

• 2+ years' experience supporting senior level executives at The Walt Disney Company

Education:

• High School Degree or equivalent

Preferred Education:

• Bachelor's Degree or equivalent