Legal Assistant

Summary The incumbent serves as a Legal Assistant in the Civil Aviation Registry in AFB-716. Responsibilities The incumbent provides assistance with administrative and semi-technical support for Legal Instruments Examiners (Conveyances and Applications), Paralegal Specialists, Compliance Specialists, and the aviation public. Applies knowledge of civil aviation regulations, office policies and procedures, and Aircraft Registration and Airmen Certification programs. Reviews procedures, assists in studies when appropriate. Reviews a wide variety of documents for correct dispersal. Distributes the documents to the appropriate branch and/or section in accordance and compliance with Code of Federal Regulations (CFR) part 47.17 and part 61. Supports urgent registration/certification requirements by assisting in the priority handling of transactions. This involves, but is not limited to, the importation or exportation of civil aircraft to and from foreign countries and international priorities. Aids legal representatives by supplying confirmation of filing times to foreign officials engaged in the acquisition of aircraft. Reviews, prepares, and performs quality control on documents received from the aviation public to ensure accuracy in the pre-processing phase. Documents must be prepared correctly to comply with established format and guidelines and to prohibit delays in the registration of civil aircraft, recordation of conveyances and the certification of airmen. Reads correspondence from law firms to decide which copy of documents are to be filed and returned after recordation by examiners. Reviews the content of conveyances and other security instruments pertaining to aircraft, engines, propellers, or spare parts maintained by or on behalf of air carriers to determine the intent and correct fee. Reads incoming correspondence, publications, regulations, and directives, which may affect the Civil Aviation Registry. Obtains clarification of instructions from originating offices or appropriate focal points. Concludes which are of the utmost importance or interest to the manager and/or supervisor and refers accordingly. Maintains suspense¿s and follows up when necessary. Processes fees and documents from Registry customers. Assists in advising the aviation public on the correct procedure for completing required registration and certification forms, the appropriate forms to use, applicable fees, and resolves problems as required. Reviews fees and utilizes guidance from higher level employees to determine acceptability by the Treasury Department. Initiates action to accept or reject fees deemed unacceptable. Prepares correspondence to the aviation public about problems on documents received. Researches correspondence, indexes, and the Registry's workflow and imaging system for the appropriate application and disposition. Composes original correspondence to answer inquires. Verifies appropriate authorizations prior to accepting credit card payments. Assists in making determinations of the acceptability of foreign currency in accordance with established regulations and guidance. Maintains an internal accounting system. Maintains a record tracking system of all transactions received and distributed for compliance with quarterly audits with supervisor. Generates an automated daily list of fee receipts. Applies knowledge of Treasury Department guidelines, Government and Accounting Office (GAO) regulations, and financial orders applicable to the disposition and security of funds. Recommends changes in procedures for the proper handling, recording, and safeguarding of documents in order to establish controls and accountability. Requirements Conditions of Employment We are not accepting applications from noncitizens. Qualifications To qualify for this position, you must demonstrate in your application that you possess at least one year (52 weeks) of specialized experience equivalent to FG/GS-5 grade level. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of this position, and that is typically related to the position to be filled. SPECIALIZED EXPERIENCE includes: Experience reviewing, preparing, and performing quality control on legal documents. Experience reviewing and processing fees/documents. Experience providing technical guidance and information to the public concerning the certification process of conveyances and other security instruments. Experience maintaining the order of legal documents. Experience using relevant information on determining whether the processes/procedures comply with laws, regulations, or established guidelines. Applicants should provide examples of specialized experience in their work history. Education Information Regarding KSA¿s: As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA. In lieu of providing a KSA narrative response in the text box listed below each KSA, in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a Human Resource Specialist as appropriate. Eligible applicants meeting the minimum qualification requirements and Selective Factor(s), if applicable, may be further evaluated on the Quality Ranking Factor (QRF), if applicable, and the KSA¿s listed in the announcement. Based on this evaluation, applicants will be placed in one of the following categories: score order, category grouping, or alphabetical and referred to the selecting official for consideration. Additional Information We may use this vacancy to fill other similar vacant positions. Position may be subject to a background investigation. A one-year probationary period may be required. The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviation-related companies. NOTES: Position will be filled at the FG-06 with full promotion potential to the FG-07 grade level. Identification of promotion in the vacancy announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. Promotion will depend upon the selectee meeting training qualification requirements and recommendation by the supervisor. Interviews may be conducted IAW FAA Policy and applicable Collective Bargaining Agreement. Some, none, or all candidates may be interviewed. Applicants must apply online to receive consideration for this vacancy announcement. Faxed, mailed or emailed applications cannot be accepted. Please ensure you answer all questions and follow all instructions carefully. Errors or omissions may impact your rating or may result in you not being considered for the job. Applicants may be asked to verify information on your application for employment with the FAA. Additional information regarding living in Oklahoma can be found at To confirm receipt of documents, please contact Sidney Heifetz at View email address on click.appcast.io. Links to Important Information: Locality Pay, COLA