Construction Administrative Assistant

Construction Administrative Assistant The Construction Administrative Assistant plays a key role in supporting the Project Management Team by providing essential administrative and project coordination throughout project execution and close-out. This position ensures accurate project documentation, and clear communication among all stakeholders while assisting with daily operations to keep projects on track in a fast-paced construction environment. Key Responsibilities: Communication Serve as a liaison between project managers, clients, subcontractors, and other stakeholders Coordinate and distribute project-related communications in a timely and professional manner Project Documentation Maintain organized and up-to-date project files (digital and physical) Prepare meeting agendas, record meeting minutes, and distribute follow-ups Scheduling & Coordination Manage project calendars, schedule meetings, and coordinate logistics Set up and assist with hybrid/virtual meetings, including presentation support Technical Skills Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams) Experience with Adobe Acrobat and SharePoint preferred Familiarity with construction management software is a plus Basic understanding of construction terminology, processes, and documentation workflows Education High school diploma required Associate's degree in Construction, Engineering, or a related field preferred Experience 4+ years of experience supporting construction or engineering projects Core Competencies Attention to Detail: Ensures accuracy and consistency across all project documentation Organization: Maintains structured systems for tracking files, communications, and deliverables Communication: Strong written and verbal communication skills across diverse stakeholders Multitasking: Effectively manages multiple priorities in a fast-paced environment Professional Skills Flexibility: Adapts to changing priorities and supports multiple teams as needed Problem-Solving: Proactively identifies issues and implements solutions with minimal supervision Interpersonal Skills: Maintains a positive, professional presence when interacting with team members and clients Time Management: Consistently meets deadlines and manages competing demands Salary Description $65,000-$75,000 annually depending on experience