Accounts Payable (A/P) Specialist

Job Description

Job Description

In addition to a comfortable work environment and family values, Danner Corporation offers our team members a competitive benefits package to include company-sponsored medical, dental, and vision coverage; healthcare and dependent care flexible spending accounts (FSA); a 401(k) retirement account; and paid time off.

JOB SUMMARY

The Accounts Payable (A/P) Specialist is responsible for timely and accurate processing of high-volume vendor invoices, resolution of payment discrepancies, reconciliation of accounts, and maintenance of an accurate and up-to-date general ledger.

REPORTS TO

The Accounts Payable Specialist directly reports to the Finance Manager

MINIMUM QUALIFICATIONS REQUIRED FOR POSITIONEducation, Training, and/or Experience

• U.S. Citizen or Permanent Resident
• High School Diploma or equivalent
• Minimum of five years of experience in Accounts Payable, preferably in a manufacturing environment
• Knowledgeable in core accounting principles and processes (e.g., three-way matching, tax exemptions, 1099 compliance)
• Proficiency with ERP systems, preferably in Infor VISUAL
• Intermediate proficiency with Microsoft Office applications (e.g., Excel, Outlook)

PHYSICAL REQUIREMENTSThe physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job

• Regularly required to sit for extended periods of time
• Frequently required to use eye‐hand coordination, repetitive hand movements and manual dexterity to handle or type
• Occasionally required to stand, walk, bend, and reach, lifting, carrying, twisting, pushing or pulling up to 25 pounds
• Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus
• Hearing level within normal/average range

ESSENTIAL JOB REQUIREMENTS, SKILLS AND ABILITIESTo perform the job successfully, an individual should demonstrate the following competencies:

• Ability to effectively read, write, and communicate in the English language 
• Demonstrable honesty, integrity and sound judgment when handling company finances and confidential information
• Highly dependable and reliable; exceptional attention to detail with a commitment to accuracy
• Strong self-motivation, personal accountability and ownership of responsibilities
• Excellent communication and interpersonal skills; ability to work effectively with others
• High organization and time-management skills; ability to prioritize and multi-task without sacrificing quality
• Strong analytical and problem-solving skills; ability to identify discrepancies and resolve issues promptly
• Highly accurate 10-Key fluency with minimal errors
• Ability to work independently with no/minimal supervision
• Ability and willingness to acclimate to company culture and development goals

ESSENTIAL DUTIES AND RESPONSIBILITIESEssential duties and responsibilities include, but are not limited to the following:

• Adhere to established accounting processes, procedures and internal controls 
• Prepare and process vendor invoices for approval
• Verify invoices against Purchase Orders (POs) and Receivers when applicable
• Process approved vendor invoices for payment timely and accurately
• Review and confirm all accounting entries in ERP system prior to submission
• Investigate and resolve vendor payment disputes and discrepancies
• Record expenses to the appropriate general ledger (GL) accounts and corresponding POs, if applicable
• Reconcile A/P sub-ledgers and vendor statements to the general ledger
• Prepare and process weekly check run
• Perform quality reviews of A/P transactions to ensure accuracy and compliance with policies and procedures
• Maintain an accurate and organized filing system for physical and digital documents
• Verify vendor information from invoices against ERP system; update records accordingly as changes occur
• Pull routine aging and accrual reports to verify ledger accuracy and support month-end close
• Capitalize cost savings by identifying vendor net terms with early payment incentives
• Respond to correspondences professionally, timely and effectively
• Maintain a strong working relationship with external vendors and internal stakeholders
• Participate in the recommendation and development of process improvements
• Other duties as assigned

Management reserves the right to assign and/or reassign duties and responsibilities to this job at any time. This job description is designed to outline primary duties, qualifications and job scope, but does not limit team members nor the Company to the work identified above.

Monday - Friday 7:00am - 3:30pm