Real Estate Office Manager / Transaction Coordinator

Job Description

Miami Beach | In Office | Monday–Friday 9:30 AM – 5:30 PM

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We are a top-performing commercial and residential real estate team based in Miami Beach, specializing in luxury assets and high-level transactions. We are looking for a sharp, highly organized assistant to support our day-to-day operations and help drive deals from initial inquiry through closing.

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This role is ideal for someone who thrives in a fast-paced environment, is detail-oriented, and understands how to balance client communication, marketing coordination, and transaction management.

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Key Responsibilities:

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• Manage and respond to incoming leads, ensuring timely and professional follow-up

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• Maintain and organize our database, keeping all contacts and deal flow up to date

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• Assist in the creation and coordination of marketing materials and property campaigns

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• Track and manage real estate transactions from start to finish

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• Ensure all contract deadlines, deliverables, and compliance requirements are met

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• Coordinate with clients, attorneys, lenders, and other parties throughout the deal process

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Qualifications:

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• Strong organizational and communication skills

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• Ability to multitask and stay ahead of deadlines

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• Professional, polished, and client-facing demeanor

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• Bilingual English / Spanish is a plus

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• Active real estate license is a plus

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You will be working directly with a leading luxury team at a prominent brokerage, gaining exposure to high-level deals, boutique hospitality assets, and some of the most unique properties in the South Florida market.