Facilities Coordinator

Description

Facilities Coordinator
Ortho Sport & Spine Physicians

Ortho Sport & Spine Physicians is a growing national orthopedic and spine practice committed to delivering exceptional patient care across multiple locations. We are seeking a highly organized and proactive Facilities Coordinator to support the day-to-day operations and maintenance of our clinics.

This role is ideal for someone who thrives in a fast-paced, multi-site environment and enjoys solving problems, managing vendors, and keeping operations running smoothly behind the scenes.

Key Responsibilities

• Coordinate and oversee routine maintenance, repairs, and inspections of building systems (HVAC, electrical, plumbing, etc.)
• Serve as the primary point of contact for all facility-related requests and issues across multiple clinic locations
• Schedule, manage, and follow up with vendors, contractors, and service providers
• Maintain accurate records of maintenance activities, equipment, warranties, and service contracts
• Coordinate and oversee cleaning services, including onboarding vendors and monitoring quality assurance
• Assist with new clinic setups, relocations, and facility improvements as needed
• Ensure compliance with safety standards and regulatory requirements
• Proactively identify maintenance needs and recommend solutions to prevent disruptions

Qualifications

• 2+ years of experience in facilities coordination, property management, or a related role
• Strong organizational skills with the ability to manage multiple priorities across locations
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office; experience with facility management systems is a plus
• Basic knowledge of building systems and maintenance practices
• Strong problem-solving mindset with attention to detail
• Ability to work both independently and collaboratively in a team environment

What to Expect

• Fast-paced, high-growth environment supporting multiple clinic locations
• A role that requires responsiveness, adaptability, and strong follow-through
• Regular communication with internal teams, vendors, and leadership
• Opportunity to play a key role in maintaining and improving clinic operations

Why OSSP

• Collaborative and team-oriented culture
• Opportunity to make a direct impact on clinic operations and patient experience
• Growing organization with room for development and advancement

Ortho Sport & Spine Physicians is an Equal Opportunity Employer and does not discriminate against any employee or applicant on the basis of race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status in accordance with applicable federal, state, and local laws.

Required Skills